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US Cold Storage Logistics Coordinator in Wilmington, Illinois

Who We Are: USCS is driven to advance, innovate and serve companies seeking the best service, facilities, and logistics in the cold chain. We are employee focused, an equal employment opportunity employer and would love to have you join our team.

The Job Details:

  • Verifies, links and indexes images for archiving of paperwork

  • Confirms orders, bills, and charges on each load shipped.

  • Processes freight billing and coordinates the mailing and electronic submission of all invoices with proper documentation.

  • Manages Exception Billing through research and communication with operations, customers and carriers

  • Processes pre-billing for entry, notification and approval of extra charges

  • Enters charges and uploads documentation to customer systems as needed

  • Responds to customer inquiry of freight bills and POD Requests

  • Reviews rate tariffs and special rates to ensure accuracy in the computer system and verifies that billing reflects the correct rates.

  • Approves all freight payables before submitting for payment.

  • Investigates all pending payables from carriers.

  • Assists accounts receivable department with research of freight bills.

  • Assists in reporting, analysis and special projects, as necessary.

What We Are Looking For:


  • High School Diploma or GED


  • 2-3 years Accounts Payable or related experience

  • Excellent computer skills- Microsoft Office Suite with knowledge of excel

  • Excellent work record (attendance and attitude)

  • Ability to establish a positive working relationship

  • Ability to handle and prioritize multiple tasks

  • Detail oriented, strong organization and follow-up skills

Other Abilities You Will Need to Have: The physical demands described below are representative of those required of an individual performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

  • Good arithmetic, reading, and typing skills

  • Sit and/or stand for extended periods of time

  • Be able to see, speak and hear

  • Ability to work overtime as needed

  • May require physical effort associated with using the computer to access information, or occasional standing, walking, lifting needed to carry out everyday activities.

  • Understand and follow verbal instruction, written instruction and company policies.

  • A starter that can work independently and coordinate with others

  • Follow safety procedures at all times.

  • Ability to manage stress and productivity guidelines

The Standard Details:

  • Always maintain a professional manner in appearance and communications.

  • Participate in staff and/or customer meetings if required.

  • Initiate action to prevent the occurrence of any non-conformities relating to product, process, and quality systems.

  • Identify and record any issues relating to product, processes and/or quality.

  • Initiate, recommend, or provide solutions through appropriate channels.

  • Verify the implementation of solutions.

  • Follow posted security procedures at all times while in the building.

  • Participate in Safety and Educational Training.

What’s In It For You:

A great company with great people. Full-time employees not under contract are offered: 401K and Educational Assistance after 1 year; If elected, Blue Cross Blue Shield after 30 days of service; Company Life Insurance; and a bunch of other great perks.

Things We Need To Mention:

  • The above job description may not include all tasks necessary to complete the job.

  • Job functions may vary based on area of operation. The job description is a listing of the most common tasks the associate will be required to perform in that job area.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duites.

Job ID: 2021-2489

External Company Name: United States Cold Storage

Street: 800 E Kankakee River Dr