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Meritage Homes Corporation Land Development Coordinator in West Sacramento, California

We are seeking a Land Development Coordinator to provide administrative support to the Land Department.

Position Summary

Contracting

  • Set up new vendors for land department, working with accounting to ensure compliance

  • Assist with the Subcontractor/Vendor package

  • Prepare and ensure timely execution for all Land Development Master Agreements, Professional Services Master Agreements, Authorization Agreements, Change Orders and other legal documents

  • Maintain all contract files, both on the server as well as in hard copy

  • Enter and maintain all contracts in E1, ensuring at all times that commitment in E1 matches current land development contract amount

  • Process all Applications for Payment, verifying contract amounts, obtaining required approvals, and submitting to A/P by required monthly deadline

  • Verify EBIX Insurance requirements

  • Work with A/P on land vendor statements, lien releases, check hold or other vendor payment issues

Change Order/Contract Amendment Processing

  • Verify with Land Development Manager the omission of item on Plans, Scope of Work, or Contract

  • Receive written Proposal for Change Order; verify quantities and unit pricing is correct

  • Prepare and obtain proper signatures for approval of Change Order and/ Contract Amendment

  • Coordinate all change forms, including plotting revisions, special options, and architectural revisions

  • Enter CO into system (E1)

  • Approve Invoicing for payment

  • Review nature and/or cause for Back Charge with Land Development Manager

Forward Planning and Land Development

  • Update all land development budgets with information provided by Land Development Manager and attend monthly budget meeting

  • Route Bid Spread Sheets for signatures

  • Maintain and order land development plans

  • Prepare Check Requests for Dust/SWPPP Permits, and Jurisdictional Construction Permits

  • Compile permitting packet for submittal to municipalities and track permit

  • Process pre-permit packages for outside consultant

  • Collect fee information from municipalities and process Check Request

  • Attend Forward Planning meetings

Entitlement Support

  • Process Invoices, Pay Applications, for signatures

  • Process request for Due Diligence materials (i.e. Soils, Environmental, ALTA/Boundary Survey, Native Plant, Cultural/Archeological, Drainage/Hydrology Reports)

  • Distribute Reports, and Review with Forward Planning Team

Invoice, Pay Application

  • Review Budgets and Schedules for all Projects; instruct all Subcontractors/Vendors Invoices & Applications for Payments must be received by the Fifth (5th) of each Month for Payments to be made by the Twenty-fifth (25th) of each Month

  • Review all Invoices, Change Orders, Pay Applications, confirm all 20 Pre-Lien notices, apply proper Coding and route for sign-off

  • Assign correct Coding of item

Maintain All Subcontractor Files

  • File management, including but not limited to: Signed Contract Docs, EBIX Compliance Verification, RFP, Bids, Bid Spread, Award Letter, Site Specific Material, Pay Applications, Change Orders, Back Charges

  • Project Correspondence, including but not limited to Subcontractor correspondence (email included), Meritage correspondence, Jurisdictional correspondence, Engineer/Landscape Architect/Consultant correspondence

  • Progress schedules, Weekly meeting notes

  • Maintain subcontractor list for all projects.

Associations

  • Process Homeowner Association (HOA) invoices (month/quarterly dues, subsidy requests, etc.) and ensure timely payment.

Education: Minimum High School Diploma, or equivalent is required

Experience: Experience in an office support position prefer a construction background and experience/knowledge in the homebuilding industry. Some experience working with contracts is required.

Technical Skills: Good computer skills with expertise in Microsoft Office applications, including Outlook, Word, Excel, and Proficiency in JD Edwards or E1

Interpersonal Skills:Good Oral/Written Communication and Interpersonal Skills, ability to communicate effectively in a professional manner Ability to gather information and generate documents with accuracy Daily interactions with Government Agencies, Trade Partners, construction personnel, Sales, Design Center, and employees at all levels of the organization Ability to handle the stress of dealing with various agencies, trades, and react favorably to resolve issues in a positive manner Team Player; and demonstrated ability to work within cross-functional teams

Are you looking for an incredible career opportunity? Then Meritage Homes is the place for you! From the homes we build to the careers we offer, we believe in quality.   Meritage Homes is the ENERGY STAR® Partner of The Year in Sustained Excellence for being a leader in protecting the environment and advancing energy efficiency in homebuilding. We are looking for candidates who are excited about furthering their careers, as well as being a part of an organization that helps people live happier, healthier lives. With over 100,000 homes built, Meritage Homes is looking for professionals who are self-starters and want to help our organization grow by providing new and innovative ideas.

When joining Meritage Homes, you and your career can benefit in several ways, including:

  • A work environment that encourages creativity and innovative ideas from every level

  • An organization that lives by its core values everyday

  • Team atmosphere where very individual is considered a vital asset

  • State of the art technology to provide an optimal working environment

  • A competitive pay structure

  • Strong benefits

  • Flexibility in work-life integration

  • Team-oriented environment where all individuals play an integral role in the company

  • Opportunity to further your career in a growing national organization

  • Maintain a competitive drive to be the best

ID: 2021-8172

External Company Name: Meritage Homes Corporation

External Company URL: www.meritagehomes.com

Street: 860 Stillwater Road

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