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Friedman Management Company Senior Administrative Assistant in United States

Senior Administrative Assistant

Job Details

Level

Experienced

Job Location

Corporate Office - Farmington Hills - Farmington Hills, MI

Position Type

Full Time

Job Shift

Day

Job Category

Admin - Clerical

Join a growing team of hardworking, self-motivated individuals. As an innovative, successful company we believe employees are our best asset. If you possess strong organizational skills and welcome a challenging position in a fast paced environment, consider a career opportunity as a SeniorAdministrative Assistantwith our organization.

Job Functions/Responsibilities

  • Research property and owner information using CoStar, BS&A, and misc. internet searches depending on the property to obtain relevant information

  • Create presentation books for broker review/revision including: Client Tour books, Overviews, PowerPoint presentations, etc.

  • Prepare and send correspondence (letters, memos, emails) on behalf of the broker to clients and associates

  • Prepare documents including: LOIs, Proposals, Agreements (lease, purchase and listing), New Listing Forms, Completed Transaction Forms, Listing Extension Letters, Building Comparison Matrix and Charts, etc.

  • Serve as a lead on work requests that may involve other departments or team members to ensure work gets completed timely

  • Work within our CRM (Microsoft Dynamics) update client information, opportunities and generate reports as needed

  • Work within our Team Ticketing system (Zendesk) to take, track and complete work requests

  • Generate listing activity reports for review with broker and client

  • Schedule and coordinate broker/client appointments

  • Troubleshoot computer and office equipment issues; create technical support tickets as needed

  • Arrange personal and business travel for CEO and family – includes airline, hotel, dinner, car, reservations and all changes as applicable

  • Schedule and process personal appointments and transactions for CEO and family which may include running occasional misc. errands

  • Coordinate and plan holiday cards, client gifts, and food for meetings

  • General office duties including: scan, fax, copy, print, file documents, mail distribution, maintenance of supply and coffee inventories and public work areas, file (electronic & hardcopy) maintenance, field calls for brokers,

  • Prepare and receive UPS/Fed Ex packages

  • Provide backup phone support/front desk duties for lunch breaks and in the absence of Sr. Client Service Rep/Receptionist

  • Other administrative and general office duties as assigned based on the current workload

    Qualifications

  • Associates Degree with 2-3 years of experience in an office setting supporting multiple executives, sales representatives, or managers, OR a commensurate combination of experience and education

  • Commercial real estate experience in a brokerage environment is helpful

  • Advanced proficiency in Adobe Acrobat, Internet search engines, Microsoft Office (Word, Excel, Outlook, Publisher, SharePoint, OneDrive, Teams, PowerPoint)

  • Intermediate proficiency in CRM systems such as Salesforce or MS Dynamics

  • Excellent communication skills – ability to communicate accurately and clearly both verbally and in writing

  • Ability to prioritize projects and strong problem solving skills

  • Customer service oriented “can do” approach to work

    Friedman Real Estate is an Equal Opportunity Employer. Applicants are considered regardless of race, color, religion, creed, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran's status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.

We Are Friedman Real Estate

Friedman Real Estate is a full-service real estate company and has been serving our clients for over 30 years! We do business in over 20 states and are proudly one of the Midwest's largest commercial real estate organizations. We offer a full range of services that include: commercial brokerage, property and asset management, investment and loan sale advisory, multi-family management, turnaround management and receivership, space planning and design, construction and project management, graphic design and marketing in addition to a vast array of advisory services.

We manage more than 140 commercial properties encompassing more than 16M SF and more than 10,000 apartment homes throughout the United States. Our brokerage team has over 800 current listings with $10 billion in closed transactions.

We are very happy to be awarded as Crain’s Coolest Places to work at, Metro Detroit’s 101 Best and Brightest Companies to work for, and to be recognized as Detroit Free Presses Top Workplaces.

We Value Our Employees We love making our employee’s feel valued with our competitive compensation and full benefit packages! We offer Blue Cross Blue Shield health insurance plans, Delta Dental, vision, life insurance, 401(k), over three weeks of vacation time, 10 paid holidays, and many other benefits.

Friedman Fun Perks

  • Friedman Swag

  • Wellness activities

  • Continuing education reimbursement benefits

  • Charitable activities that give back to our communities

  • Referral bonuses for new employees and new business

  • Recognition program to celebrate the successes all year long

  • Training seminars for leadership and professional development

  • Employee activities planned throughout the year: such as BBQ’s, holiday parties, frozen yogurt Fridays

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