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Veterans Affairs, Veterans Health Administration Lead Transportation Assistant in United States

Summary

This position will operate within the Veterans Transportation Service (VTS) within the Health Administration Service (HAS) at the VA Black Hills Health Care System (VA BHHCS). VA BHHCS consists of two main campuses located approximately 96 miles apart in Fort Meade, SD and Hot Springs, SD. The organization has a main VA Community Based Outpatient Clinic (CBOC) located in Rapid City, SD along with various contract CBOCs in four states spanning South Dakota, Wyoming, North Dakota and Nebraska.

Responsibilities

Leadership and Program Coordination Incumbent assists the Mobility Manager with the planning, organization and administration, of how the program work will be accomplished for the VTS. As delegated by the Mobility Manager, the incumbent plans and directs programs that provide total support services functions that require the application of highly specialized knowledge and skills. The Lead will provide full program oversight when the Manager is away and assist the Manager when required to provide pertinent information in support of partnership development. The incumbent leads the VTS staff which include (2) GS-6 transportation assistants, and the (3) WG-6 motor vehicle drivers, and (1) GS-5 motor vehicle dispatcher. Incumbent has been delegated authority to oversee and manage the over planning, direction, or VTS subordinate staff. Incumbent possesses thorough knowledge of VA policies, directives and regulations on HAS programs and knowledge of facility and VA strategic plans, goals, and objectives. The incumbent possesses skill in analytical and evaluative methods to determine program effectiveness. Technical Support Responsible for the technical quality and quantity and timeliness of work produced by subordinates; accepting or rejecting material presented. Sets priorities and assigns work to be accomplished to meet these priorities. Spot checks work audits completed at a peer level to insure reliability and validity of information; identifying and addressing gaps through training and appropriate follow up action. Performs data analysis, generating a variety of reports. Develops specialized reports upon request. Evaluates documents, e.g., sampling plans, permit applications, and other data collection forms. Aggregates incoming data from a variety of sources. Reviews documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate. Enters pertinent information into an automated tracking system. Contracting Officer Representative Functions as the Contracting Officer Representative (COR) for all Beneficiary Travel related contracts and provides oversight of related funding. Assists with budgetary process to insure and appropriate data and information for annual program plans, staffing analysis and utilization. Completes and maintains appropriate acquisition training certification for Contracting Officer Representative, attending required certification training. Completes and maintains appropriate financial training to manager and approve fund control assignments. This includes General Services Administration, IFCAP, and ethical training requirements. Work Schedule: Monday-Friday, 7:30am-4pm

Telework: Ad Hoc Virtual: This is not a virtual position.

Position Description/PD#: Lead Transportation Assistant/PD202660

Relocation/Recruitment Incentives: Not authorized

Financial Disclosure Report: Not required

Requirements

Conditions of Employment

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/15/2020. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6 grade level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must possess at least one (1) year of specialized experience equivalent to the GS-6 grade level with duties related to the position. Specialized experience for this position is defined as the responsibility and authority for scheduling, data collection, tracking and program support responsibilities. Ability to schedule routes, manage program management software, coordinate vehicle maintenance, coordinate travel/transportation arrangements. Ability to monitor and manage contracts with public and private carriers. You will be rated on the following Competencies for this position:

Attention to DetailComputer SkillsOrganizational StewardshipTeaching OthersVeteran and Customer Focus Customer Service

Leadership

Knowledge of the beneficiary travel program

Fund control points

Working with a budget. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Incumbent will be exposed to stressful working situations that will require a mature attitude and collective reasoning to overcome. The incumbent is subject to a great deal of stress because of the high volume of work, the need for accuracy, frequency of interruptions and ever changing demands due to program changes. The work is primarily completed in an office setting involving sitting, standing, walking and general office activities. Incumbent will not be expected to lift more than 5 pounds at a time. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional Information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.

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