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Pedalheads Bike Camps Payroll & Benefits Administrator in Vancouver, Canada

About Pedalheads

A North American leader in children's programming, Pedalheads was founded in Vancouver, BC and has taught foundational bike, swim, and sport skills to millions of children across Canada and the US. Founded by award-winning entrepreneur, Claudia Sjoberg, Pedalheads is rapidly growing to meet the demand for its world-class camps by building a world-class team of leaders.

Our mission is to inspire kids to believe in themselves and get going towards a lifetime of adventure.

Why you'll love working with us:


160 locations in 40+ cities with 2000 annual staff and 70,000 children annually. Pedalheads has grown at a 152% year-over-year growth rate while maintaining a “love what you do” culture with considerable flexibility and room for professional growth.


Our people consistently attribute their love of working at Pedalheads to the culture and team. We are dedicated to creating an engaging work environment with fun, friendly and ambitious people, who thrive in an environment that is creative and inspiring.


As one of Canada's fastest-growing businesses, we are known for developing our people and teams to their highest potential. Our collaborative environment and North American expansion support rapid career growth and opportunity.


Learn how to operate at the highest standards while doing work that has meaning. By teaching fundamental skills and building confidence and a sense of adventure, we can impact a child for life. Pedalheads also cares about giving back in our communities - including camp bursaries and donations.

We're looking for a Payroll and Benefits Administrator to join our growing team.

The Payroll and Benefits Administrator will lead our payroll function and maintain our benefits for both Canada and the US. You will ensure compliance with applicable laws and payroll tax obligations. A big part of your job will be to work with the Payroll Coordinator and liaise with other stakeholders on our payroll processes.



  • Manages and ensures timely and accurate processing of the bi-weekly payroll for salaried, hourly and seasonal employees in Canada and the US

  • Along with the Payroll Coordinator, ensures all departments have their payroll hours and follows up as needed

  • Works closely with our payroll provider, Payroll Guardian (PGi) to prepare employee payments for electronic funds transfer or cheque

  • Ensures compliance with relevant laws and internal policies

  • Continuously reviews and works to improve systems to process timekeeping and payroll transactions

  • Liaise closely with Accounting department to ensure accurate costing of payroll

  • Partners with Human Resources to ensure accurate and timely processing of new hires, terminations, ROE's, merit increases and profit share.

  • Sets up, trains and assists Site Managers to resolves time entry issues

  • Answers employee questions about payments, resolves payroll issues or inquiries in a timely manner which includes developing FAQ's, reference guides, training and communication tools

  • Acts as a mentor to the Payroll Coordinator, providing guidance and direction

  • Performs monthly payroll audit and balance to the general ledger


  • Responsible for administration of benefits and remittance of premiums

  • Enrolls employees on benefits plan

  • Benefits onboarding of new employees, provides training on benefits plan and reimbursement process

  • Works with benefits providers to educate employees on new process and procedures, provides updates and useful tools

  • Handles benefit remittances, enrollments, liaising with benefits provider

  • Conducts annual benefits review, reporting on usage, best plans, options and rates

  • Addresses and responds to employee inquiries


  • Maintains vacation and personal day reporting, provides quarterly updates to employees and group managers

  • Ad hoc reporting, trend analysis and metrics as required

  • Runs reports and submits payment for US payroll taxes (UI, WCB, local state taxes, IRS, etc)

  • Submits monthly or quarterly reports and payments to workers compensation boards

  • Year-end reconciliation and T4/W2 tax preparation


  • detail-orientated and have great attention to detail, with strong analytical and numerical skills to ensure accuracy of information;

  • flexible and adaptable, adjusting quickly to changing situations; due to the seasonal nature of the business, payroll numbers can fluctuate from 150+ to over 1500+ in the summer;

  • a strong communicator – able to convey complex payroll transactions to employees and effectively answer and address questions from all levels of the organization;

  • someone that takes initiative and takes charge of situations;

  • a team player – who cares about the impact of your work, jumps in to help when needed and is able to connect with colleagues


  • Minimum of 3 years of related payroll experience, working with a high volume of employee transactions in multi locations

  • Some post-secondary education in Payroll, Accounting or related field; professional certification (PCP) and asset

  • Experience with payroll systems (Payroll Guardian PGi an asset)

  • Working knowledge of payroll procedures and related laws; Employment Standards, Workers Compensation, Employment Insurance, taxation and benefits

  • Knowledge of US payroll an asset

  • Familiarity with payroll systems and MS Office, particularly Excel

  • An analytical mind with good math skills

  • Some weekend work may be required for this position, from mid-June to August

Diversity and Inclusion

Pedalheads is committed to creating and upholding a diverse, inclusive and equitable environment that is respectful and welcoming to everyone. We believe that the presence of many voices from a variety of racial, cultural, and religious backgrounds, political beliefs, ages, sexual identities and orientation, socio-economic backgrounds and physical and cognitive abilities will make our programs and workplaces richer for all.


This is an amazing time for Pedalheads and we're excited to be expanding our team and creating so much opportunity and growth for both our staff and the kids that come to our camps. Apply now and find out why Pedalheads people love what we do.