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Brookhaven National Laboratory Expeditor in Upton, New York

Job ID 2454 Date posted 04/15/2021

Brookhaven National Laboratory ( delivers discovery science and transformative technology to power and secure the nation's future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy's (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University.

Organizational Overview

Business Services provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by Chief Financial Officer George Clark, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Information Technology Division, and Procurement & Property Management Division. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $700 million annual budget.
The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory's operations and programs. Procurement and Property Management Division is responsible for the following:
Providing internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value", using best commercial practices;
Supporting the Laboratory's socio-economic programs by using reliable small, small disadvantaged, women-owned, service-disabled veteran-owned, and HUB (historically underutilized business) Zone businesses;
Ensuring that acquisitions are conducted in compliance with the Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.

Position Description

The Procurement and Property Management Division has an opening for an Expeditor. The incumbent will be responsible for expediting activities in compliance with Project Procurement and Expediting Procedures ensuring the timely delivery of approvals, materials, and equipment to meet the project needs. This may include coordinating with individuals across various departments, such as Procurement, Construction, Project Controls, Legal, Export, and Science Departments to ensure the purchase order/sub-contract is progressing to support project and operational requirements. Additional responsibilities include conferring Planners, Buyers, Contract Specialist, or other personnel to assess progress and discuss problem areas. We are looking for a dynamic, resourceful, self-motivated and energetic professional who strives in a highly diverse and collaborative environment.
Essential Duties and Responsibilities:
Tracking open orders to ensure on-time delivery. Expedite internal requirements for the timely review and return of approval documents/data submitted by suppliers.
Contact / Expedite suppliers to obtain the timely submission of contractual documents, follow up on material acquisitions, production schedules, and shipments.
Generate monthly supplier On-Time-Delivery reports for quarterly scorecards. Update Vendor Management Database in a timely manner.
Participate in weekly scheduling meetings and provide updates.
Work closely with Supplier Quality Representative to ensure awareness of materials subject to quality performance and their locations of manufacture.
Work with shipping and receiving to support arrangements of timely deliveries.
Build effective working relationships and interact with suppliers and other project departments.

Position Requirements

Required Knowledge, Skills, and Abilities:
Bachelor's Degree in a related business field or equivalent experience, on the basis of 2:1 (experience :college) years.
Skilled in working and communicating effectively verbally and in writing with other project functional groups, suppliers, and government officials.
Proficient in Microsoft Office Word, Excel, and PowerPoint.
Attention to detail, time management, organizational and problem-solving skills are essential.
Preferred Knowledge, Skills, and Abilities:
Working knowledge of PeopleSoft.
Master's degree in business.
Certified Procurement Professional (CPP) or similar certification in government procurement practices.
Experience teaming with legal counsel, technical requestors and quality assurance personnel in a scientific or high-tech environment
Knowledge of Department of Energy Acquisition Regulations for cost type and fixed price contracts relative to non-commercial procurements.
Proficiency in the formation and administration of purchase orders and subcontracts.
Other Information:
Will require occasional travel in support of Procurement activities and small business activities.
At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
Medical, Dental, and Vision Care Plans;
Flexible Spending Accounts;
Paid Time-off and Leave Programs (vacation, holidays, sick leave, paid parental leave);
Lab-funded Retirement Plan;
401(k) Plan;
Flexible Work Arrangements;
Tuition Assistance, Training and Professional Development Programs;
Employee Fitness/Wellness & Recreation: Gym/Basketball Courts, Weight Room, Fitness Classes, Indoor Pool, Tennis Courts, Sports Clubs/Activities (Basketball, Ping Pong, Softball, Tennis).
Brookhaven National Laboratory (BNL) is an equal opportunity employer that values inclusion and diversity at our Lab.We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.

BNL takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.Please contact us to request accommodation.

*VEVRAA Federal Contractor

Brookhaven employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: