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Washington State Correctional Records Tech Lead - CCR Unit in Tumwater, Washington


Correctional Records Technician Lead Criminal Conviction Records Unit Headquarters Tumwater, WA

_Important Note**: This position is open to current, permanent Washington State Department of Corrections employees only._**

The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for a permanent Correctional Records Technician Lead (CRT Lead) in the Criminal Convictions Records (CCR) Unit, located at DOC Headquarters, in Tumwater, WA

The CCR Unit enters, audits, and interprets the legal documents that hold offenders within the agency's facilities and/or under the jurisdiction of the Department of Corrections for appropriate supervision within the community. The CCR helps in determining the offender's Risk Level Classification (RLC) which is used in conjunction with agency policy and current law to determine whether an offender will be supervised by DOC after sentencing or upon release from prison. The CCR is used to assist with determining supervision screening eligibility and Offender Release Plan (ORP) determination as applicable.

Agency Profile:

Our mission at the Department of Corrections (DOC) is to 'improve public safety by positively changing lives'. With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in the field of Corrections. For additional information about the agency, please visit To be considered for these positions, please attach the following to your online application:

  • A detailed, chronological resume, and
  • Letter of Interest that outlines how you meet the qualifications for these positions.
  • A minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.


Key responsibilities of a Correctional Records Technician Lead include, but are not limited to:

  • CCR Unit CRT Lead will provide clarification, coordinate and monitor accuracy of the CCR process and Supervision Eligibility Screening Tools. Be available for questions, and provide suggestions for streamlining process.
  • Train new and current staff on the use of offender database systems, supervision screening, criminal history, records information, laws, and unit processes.
  • Use the Supervision Eligibility Screening Tool for Felony and Misdemeanor convictions as applicable to determine if the offender is eligible for supervision.
  • Conduct quality audits and verify CRT's completion of CCR and Supervision Eligibility Screening Tools, supporting documents, and report information to CRS.
  • Supervise Office Assistant 3 and ensure the completion of their duties.
  • Track and review assignments of CRT's.
  • Monitor and maintain requests for Criminal Conviction Records.
  • Will serve as back to the other CRT Lead in the Unit in their absence.
  • Review and assign OMNI notifications.
  • Maintain supervision screening mailbox. Qualifications


  • High School diploma or equivalent.
  • Two (2) years of experience maintaining or processing offender records. *NOTE: Offender records are defined as records containing copies of the original documents relating to the offender's crime and sentence. Offender records are not property files, grievance files, administrative files, treatment files, slough files, parole files, counselor files, or custody files.

  • Be certified or obtain certification in ACCESS within 6 months of hire. Skills, Knowledge and Abilities:

  • Must respect and maintain confidentiality.

  • Demonstrated ability to effectively communicate with co-workers, the public and/or criminal justice agencies.
  • Demonstrated ability to analyze and solve problems under highly stressful or adverse situation.


  • In-Depth working knowledge of Supervisor Screening Eligibility
  • Experience with processing of criminal conviction records.
  • Ability to work within an offender management information system such as: OMNI, JIS/JABS
  • Intermediate skill level with Microsoft Office Suite and OUTLOOK applications.
  • Knowledge of RCW's, WAC's and Policies. Supplemental Information

Mission: The mission of DOC is to improve public safety by positively changing lives.

Our Vision: Working together for safer communities

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

  • Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
  • Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
  • People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
  • Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
  • Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities

For additional information about the agency, please visit


  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

*Phone number *AND_ email address are required for all professional references._

  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
  • This position may be represented by a Union Shop.

We are committed to hiring individuals who possess core diversity competencies:

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
  • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
  • Promote inclusiveness.
  • Be culturally sensitive and appropriate.
  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email or call us at (360) 725-8411. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Salary: $3,862.00 - $4,829.00 Monthly

Location: Thurston County – Tumwater, WA

Job Type: Agency Internal - Permanent

Department: Dept. of Corrections

Job Number: 2020-04492

Closing: 6/2/2020 11:59 PM Pacific

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504

Phone: View Posting for Agency Contact