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St Cloud School District 742 Clerical, Class III in St. Cloud, Minnesota

POSITION: Clerical, Classification III, Secretary TYPE OF POSITION: Hourly 206-day clerical work schedule Hours may vary based on program needs REPORTS TO: Building Principals, immediate supervisor SUPERVISION: Clerical Classes I, II, Student Workers COMPENSATION: $17.91/hr - $20.46/hr depending on qualifications QUALIFICATIONS: Associate's Degree and three years progressively responsible secretarial, business management, office management or related experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position POSITION SUMMARY: Provide clerical assistance to the building principal/supervisor/director, staff, students, families, and the general community in conducting the overall operation of the school building. This individual is responsible for directing and reviewing the daily work and activities of the school office. The Class III clerical is required to perform clerical work of a high level with minimum direction and supervisor in an effective, efficient, trustworthy, and confidential manner. PROFESSIONAL RESPONSIBILITIES: Provide positive leadership to the school or department, district, and community Maintain accurate records Communicate with families and public Grow and develop professionally Show professionalism Maintain confidentiality KNOWLEDGE: Office management practices and standard operating procedures Customer service principles Meeting and/or special event scheduling and coordinating Applicable Federal, State, and Local laws, rules, regulations, policies and procedures Report preparation techniques Recordkeeping practices and procedures Filing techniques and practices Basic accounting procedures to monitor and track budgets and to perform financial calculations Advanced practices and procedures in area of assignment SKILLS: Prioritizing and assigning work Composing, editing, proofreading, and formatting letters, correspondence, reports, and other written materials Tracking and monitoring budgetary expenditures Reading and interpreting policies and procedures Receiving and processing specialized documents and information in assigned area of responsibility; ensuring compliance with applicable policies, procedures, and guidelines Scheduling and coordinating special events and meetings Interpreting and applying applicable laws, rules, regulations, policies and procedures Processing and reconciling financial documents and information Maintaining confidentiality Directing and implementing systems of record keeping and file maintenance for the school or department Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction ESSENTIAL DUTIES: May serve as a lead to Clerical Class I and II, which may include: prioritizing and assigning work, training staff on work methods and procedures Provides customer service by responding to more complex requests for information from students, staff, and/or the general public; communicates school and/or departmental policies and procedures; researches and resolves routine and more difficult and complex issues Using advanced software knowledge, prepares a variety of documents, agendas, meeting minutes, reports, presentations and related materials, and/or correspondence, which involves: gathering information, writing, editing, preparing documents for publication and/or dissemination, monitoring the distribution of documents and correspondence, and/or performing other related activities Serves as an administrative liaison for assigned department or District executive Performs and oversees a variety of more difficult administrative support duties, including: scheduling and coordinating appointments and meetings, developing filing systems and maintaining complex and confidential files (including digital), faxing,

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