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Veterans Affairs, Veterans Health Administration Pharmacy Technician (Procurement Technician) in Seattle, Washington


This position has operational responsibility for Pharmacy purchase and inventory of all drugs, medical supplies, and operational supplies required in the provision of Pharmacy services to ensure that the highest quality products are acquired at the lowest price and that items are available when needed. Schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m. Preferred experience: Two years Inpatient Pharmacy Technician experience.


Scope of assigned duties: Orders products based on national contract agreements or most economical product available through the prime vendor; establishes alternative sources of supply when products are not available from the prime vendor; maintains an awareness of current clinical usage related to formulary policies and market conditions affecting supply and demand; operates a system based on minimum lag time and maximum efficiency. Uses the EOQ (Economic Order Quantity) principles to determine inventory turns and appropriate stock levels; assures stock is rotated to enhance medication usability and potency; utilizes Mobile ManagerĀ® or similar device to enhance efficiency and accuracy in ordering; inventories narcotics and other items requiring more frequent intervention to ensure adequate stock is available and overstocking is avoided by adjusting min and max stock levels accordingly; compiles and submits theoretical turns summary report each quarter to assess effectiveness of ordering process. Uses the assigned account number to place the majority of purchase orders directly to prime vendor and uses credit card to make purchases through other vendors; maintains ongoing record of credit card purchases; assures accuracy of receipts for receiving and reconciliation of credit card purchases; ensures all VA regulations and organizational guidelines are followed regarding the use of government credit card. When ordering and receiving narcotic orders, ensures that all records are handled and processed according to DEA regulations (DEA form 222), VHA directives, and departmental guidelines. If an item is unavailable decides whether or not to order an equivalent generic substitute, different strength, bottle size, or to wait and reorder the next day. Using the prime vendor database determines the cost differential to purchase from a different manufacturer, as well as the expected due-in date of the unavailable product at the prime vendor; updates back order list on appropriate website; assists pharmacists in determining high priority or emergency requirements and initiates procurement activity from alternative sources. Checks all incoming orders with appropriate order request to assure accuracy and completeness; initiates appropriate rejections and/or adjustment action and documents partial shipments, credits and other pertinent information. Posts and records invoices for payment on 1358 after matching bill with invoices. Estimates obligations anticipated to be incurred the next month by reviewing historical trends and projecting fiscal needs for new programs and/or national formulary changes; makes changes in obligation if it appears that the cost of authorizations to be issued will exceed the estimated obligation or if it becomes apparent that the initial estimate is in excess of the original obligation. Provides effective stock arrangement to ensure optimum productivity; assists in the maintenance of pharmacy automated dispensing equipment by ensuring that products used in the equipment are on hand and are placed in strategic locations; works with automation vendors under lease maintenance agreements to change and update components. Updates the VistA automation interface whenever NDC changes are needed for a given medication. Ensures all products are stored under proper conditions; checks for outdates, removes outdates from inventory, stores such products until disposal away from working stock to avoid inadvertent dispensing or diversion; routinely schedules and coordinates with third-party vendor to process and destroy outdated products. Assists in effecting recalls of drugs, as required, by checking applicable lots and informing appropriate personnel. Prepares item description for new drugs and supplies added to the formulary and provides the information to the Pharmacy ADPAC for entry into the VISTA drug file; keeps drug prices up to date in VISTA. Works with Consolidated Mail Outpatient Pharmacy (CMOP) to ensure consistent and appropriate product delivery to patients. Assists patients with prosthetic supplies (e.g. ostomy products, catheters) by finding replacements for discontinued items and instructing the patient on the appropriate use of new prosthetic items; ensures the correct medical supplies are ordered by communicating effectively with the patient or patient's health care providers. Serves as Contracting Officer's Technical Representative (COTR) when assigned. Serves as timekeeper when assigned. Ensures inventory received from the Prime Vendor is properly downloaded and verified in the VistA Drug Accountability package in a timely manner. Preferred experience: Two years Inpatient Pharmacy Technician experience. Work Schedule: Monday through Friday, 7:00 a.m. to 3:30 p.m.

Financial Disclosure Report: Not required


Conditions of Employment


Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Education or Experience. A high school diploma or equivalent; or at least 3 months experience. English Language Proficiency. Pharmacy technicians appointed to direct patient care positions must be proficient in spoken and written English in accordance with chapter 2, section D, paragraph 5a, this part. Grade Requirements: In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates: GS-7:

Certification: You must be certified by the National Pharmacy Technician Certification Board (PTCB) Experience: You must have one year experience equivalent to the next lower grade level (GS-6). Experience may include demonstrated abilities: Ability to solve problems and make recommendations, e.g., troubleshoot operational problems and refer for appropriate action. Knowledge of the operation and care of automated equipment. Knowledge of, and ability to follow, written instructions for compounding with aseptic technique for hazardous materials such as oncology agents. Knowledge, and ability to perform, compounding with aseptic technique for routine sterile products. Knowledge of policies and procedures for inventory management in specialized areas such as emergency carts. Knowledge of the computerized prescription process demonstrated by the ability to input prescriptions and medication orders. In addition to the experience above, you must demonstrate the following KSAs: Ability to evaluate, analyze workflow, and coordinate work activities. Ability to independently gather, evaluate, and analyze data to generate reports and/or for other projects/statistical purposes. Knowledge of pharmacy policies and procedures sufficient to train and orient new employees and other staff. Comprehensive knowledge of the operation and care of specialized pharmaceutical equipment. Comprehensive knowledge of the procurement and formulary process. Comprehensive knowledge of investigational drug policies and procedures. Comprehensive knowledge of controlled substance policies and procedures, and the ability to identify and investigate discrepancies in these policies and procedures. Comprehensive knowledge of, and ability to, analyze data in VA information systems. References: VHA Handbook 5005, Part II, Appendix G28 The full performance level of this vacancy is GS-7. The actual grade at which an applicant may be selected for this vacancy is GS-7. Physical Requirements: Moderate lifting/carrying 15-44 lbs., reaching above shoulder, use of fingers, standing 6 hours, repeated bending 2 hours, near vision correctable at 13-16" to Jaeger 1-4, ability to distinguish basic colors, hearing (aid permitted), mental and emotional stability. Environmental factors: Constant noise, unusual fatigue factors (extensive keyboard/mouse), working closely with others, working alone.


IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional Information

This job opportunity announcement may be used to fill additional vacancies. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This position is in the Excepted Service and does not confer competitive status. VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. If you are unable to apply online view the following link for information regarding an Alternate Application.