Georgia Employer EXECUTIVE ASSISTANT - GLOBAL SUPPLY CHAIN - 819028 in Roswell, Georgia
Executive Assistant - Global Supply ChainJob DescriptionWe are looking for a team-oriented, highly organized and proactive individual to provide a full range of administrative support these teams. The ideal candidate will have organizational skills and a think customer mindset. The job will work collaboratively with senior supply chain leaders and administrative assistants.Executive Assistants at Kimberly-Clark provide a broad range of skilled and confidential administrative support to ensure smooth operation of the business. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization and a high level of confidentiality is a key asset for the position.Job Functions:Responsibilities include, but are not limited to the following:Provides a high level of executive administrative skills, normally acquired through an accredited college and/or prior work experience. This individual also handles confidential business matters, works independently on special assignments and maintains smooth operation of the office responsibilities of the executive. Operates independently in absence of the Executives, calling on staff when required. Assists and advises the Executives of any problems arising during absence.Partner with other Supply Chain admins to provide administrative support such as proactively scheduling meetings, managing participant lists, developing agendas, & completing pre-work tasks for meetings, leadership for Innovation projects, dashboard development & maintenance, SharePoint development & content management, standard work development & implementation of Continuous Improvement opportunities.Provides support to coordinate and distribute Global Supply Chain communications as part of our strategy deployment and customer engagement plans (newsletter, innovation sessions, etc).Maintains a comprehensive understanding of department policies, procedures and department members methods of operation to effectively and efficiently conduct duties and responsibilities. Sets priorities independently. Often is the point person for department requests for information, requiring knowledge of the people and roles in the organization.Manages the Executives calendar, responding to requests for time and rescheduling when necessary. Makes appointments, domestic and international travel arrangements, assembles packets of information and prepares materials including itineraries.Makes preparations for department, staff and other meetings including creating agendas, preparing any meeting materials/scorecards and or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.Drafts and types non-routine letters, memos, documents and various reports requiring knowledge of methods, procedures, policies and organization for senior managements signature. This material may require familiarity with commonly used business and technical expressions used by assigned function.Answers departmental phone; places, screens and refers calls to appropriate personnel; takes messages. Responds to highly diversified inquiries from members of the Company management, employees and the general public. Provides courteous and efficient responses to phone inquiries determining from experience and training the limitations on the extent and type of information which may be provided.Receives sorts, distributes, opens and screens incoming email, mail and faxes. Categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from many sources. Summarizes lengthy correspondence, highlighting key sentences and topics. Follows up to ensure that proper and timely action is taken.Maintains accurate records and files for easy retrieval when information is requested or needed.Orders department office supplies and equipment.