Monroe Community College Secretary II, Health & Physical Education - Monroe Community College in Rochester, New York
Location: Rochester, NY Category: Support Staff/Civil Service Posted On: Tue Sep 14 2021 Job Description:
Function of position:
- The secretary provides comprehensive secretarial support for the Department Chair and performs a variety of office management duties for the Department of Health & Physical Education faculty. Works collaboratively within the Division of STEM and Health.
Responsibilities and Duties:
Provides office, telephone and email coverage.
Refers inquiries to faculty and staff members or other departments as appropriate.
Interacts with students on issues with registration, advisement, questions and issues.
Transmits administrative directives and policies throughout the department
Acts as the department receptionist.
Utilizes the college computer system (Internet, Banner Self-Service) to input/monitor faculty workload data, retrieve student records and course information as needed.
Prepares materials and correspondence for advising events and priority registration activities.
Assists in the annual budget and monitors departmental expenditures.
Prepares all requisitions and purchase orders.
Purchases office and departmental supplies; tracks inventories and submits reorders as necessary.
Maintains files on American Red Cross certifications. Prepares check request for payment of authorized provider fees associated with various CPR related classes.
Coordinates DASA training certification classes and reports results to NYS.
Composes and types routine correspondence and reports.
Types minutes and proceedings of meetings and conferences.
Maintains and establishes confidential and general office files.
Schedules use of departmental facilities.
Serves as scheduler for locker room attendants, Human Performance Lab and student aides.
Provides other duties as assigned by Chair.
Must have the ability to deal effectively with the public with tact, courtesy and good judgment in handling confidential material.
Thorough knowledge of office terminology, practices and procedures; good knowledge of English grammar and usage; good office management techniques; working knowledge of first line supervision; record keeping ability as well as operate a variety of office equipment. Use a personal computer as well as ability to complete complex clerical assignments independently. Ability to compose business correspondence and written reports. Prioritize workload in accordance with supervisor's priorities; proofread for spelling, grammar, punctuation, sense and consistency. Review, prioritize and take action on supervisor's mail as appropriate. Establish and maintain a filing system; understand, follow and interpret oral and written directions.
Must currently hold the Monroe County civil service title of Secretary II or be on the current eligible list for this title.
Must be a Monroe County resident.
Graduation from high school or equivalent, college degree preferred.
Bilingual and able to read, write, and speak Spanish proficiently.
Job Type: Full- time, Permanent
Non-Discrimination - https://www.monroecc.edu/diversity/notice-of-non-discrimination/
Annual Campus Security & Fire Safety Report - https://www.monroecc.edu/fileadmin/SiteFiles/GeneralContent/depts/pstd/documents/Final_ASFSR.pdf