L3Harris Administration D in Rochester, New York
Job ID CS20202409-51016
L3Harris is dedicated to recruiting and developing diverse, high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.
L3Harris Technologies is an agile global aerospace and defense technology innovator, delivering end-to-end solutions that meet customers’ mission-critical needs. The company provides advanced defense and commercial technologies across air, land, sea, space and cyber domains. L3Harris has approximately $18 billion in annual revenue and 48,000 employees, with customers in more than 100 countries.
Job Title: Senior Administrative Assistant
Job Code: CS20202409-51016
Job Location: Rochester, NY
L3Harris Corporation is seeking an Administrative Assistant to perform administrative and staff support duties to support the Tactical Communications Software Engineering Functional Lead. The individual must demonstrate the highest level of personal integrity, professionalism, and work ethic as well as delivering a high level of customer service for internal customers. They must be meticulous at task management and execution excellence. Must have a focus on problem identification and capable of independently defining and implementing relevant continuous improvement solutions. Easily adapts to changing environments and multiple competing demands. Is equally comfortable working as an individual or in a group setting and has the ability to interact with all levels of management.
The Administrative Assistant will provide direct support to 5 engineering directors/managers, as well as provide general support for their organizations which includes approximately 150 engineers.
General administrative tasks to include, but not limited to:
Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms.
Create/manage Excel spreadsheets, PowerPoint presentations, reports and action item logs.
Accurately document meetings and publish meeting minutes.
Answer a phone calls, screen and route calls, and assist callers with inquiries.
Coordinate and track work space assignments, ensure spaces are prepared for office moves and new hires.
Arrange travel itineraries and assist with timely submission of expense reports.
Manage office supply inventory and process office supply orders.
Process Purchase Orders for equipment assets and contingent labor.
Monitor timecard activities and ensure timely completion.
Maintain the organizational chart for the department.
Proper handling of classified documentation and assets per security requirements.
Perform other tasks and assignments as needed.
- Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.
Highly Proficient with Microsoft office suite of tools including Power Point, Word, Excel and Outlook.
Exceptional customer service orientation with excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration.
Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative.
Must be flexible in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators.
Must be able to effectively handle multiple simultaneous projects.
Must be willing to work some occasional extended hours as needed.
Capable of learning software such as Microsoft SharePoint, Staffing/Workforce Management tool, and Knowledge Transfer/Mentoring tool to a user level.
Ability to obtain a security clearance.
Must be able to work on-site in Rochester, NY
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your résumé for this position, you understand and agree that L3Harris Technologies may share your résumé, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.