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Brown University Graduate Intern, Pre-College Student Life in Providence, Rhode Island

Job Description:

ABOUT US:

The Brown University Pre-College Programs enroll over 5,000 high school students (14-18 years old) from all over the world. Students enroll in programs with courses that vary in length offered both on-campus (2 and 3 weeks) and online (2, 3, 4, 5, and 6 weeks), with hundreds of options to choose from reflecting the breadth of Brown’s undergraduate curriculum. These programs provide an opportunity for inquisitive students to experience college level academics, participate in fun and challenging activities, make decisions in an independent on-campus setting, and learn from and with a diverse group of peers. Within the Pre-College Programs offered on-campus, graduate interns assume roles in programming, housing, and operations. More information about the programs can be found at https://precollege.brown.edu.

ABOUT GRADUATE INTERNSHIPS:

An internship with Brown’s Pre-College Programs offers an opportunity for graduate students, and others with an equivalent combination of education and experience, to meet the expectations of a full-time professional role, gain practical experience in campus life, develop leadership abilities, and hone supervision skills, in addition to many other transferable skills that prepare interns to excel in any future position in higher education.

All graduate interns serve in a critical role, fostering a welcoming and inclusive community and providing enriching and educational experiences for Pre-College students outside of the classroom. Many of these positions will oversee programs founded on a holistic residential education experience for Pre-College students.

The internship positions include a significant amount of responsibility and the interns hired are treated as professional staff with autonomy and independent problem solving opportunities. This position demands excellent organizational, communication, and leadership skills; attention to detail; the ability to prioritize and follow through with assignments; be part of a team; and build collaborative working relationships between student life and academic and administrative staff.

A successful intern will also exhibit a positive attitude with energy and enthusiasm, and demonstrate evidence of sensitivity to and understanding of diverse academic, socioeconomic, cultural and ethnic backgrounds. Interns must be able to coordinate and oversee educational and training efforts on equity, diversity and inclusion across Pre-College Programs to ensure that all members are holistically educated and engaged. Ideal candidates will have a commitment to social justice.

These live-in positions require that staff display professionalism, maturity, positive role modeling behavior, and good judgement at all times. This is an intense and fast-paced environment with atypical working hours that requires flexibility and constant attention. The large size of the Brown Pre-College Programs lends itself to a unique opportunity to engage with a diverse, fluctuating group of students from around the world. A cohort of graduate interns are hired in various positions to support the summer programs.

GRADUATE INTERN PRIMARY RESPONSIBILITIES:

Student Development and Engagement

  • Support the goals and objectives of the Pre-College Programs

  • Support student holistic growth and well-being

  • Learn about and understand the Pre-College Programs in which the students are enrolled in order to better support their success in and out of the classroom

  • Serve as a liaison to refer students to appropriate resources as needed

  • Respond to inquiries quickly, thoroughly, and productively to ensure students continue to have confidence and comfort in the program’s ability to support them toward successful completion. Refer parent/guardian/family inquiries to the appropriate supervisor in a timely manner

  • Enforce Pre-College policies and procedures for Pre-College students, including addressing Pre-College student conduct and/or behavior directly with students and ensuring appropriate documentation/communication

  • Report unsafe, inappropriate, and/or concerning behavior of students to the appropriate professional staff member(s)

  • Manage programming budget and oversee approval of events

Staff Development and Retention

  • Attend weekly staff meetings (2-3 per week, depending on role)

  • Meet with supervisor for weekly one-on-one

  • Supervise seasonal staff members and effectively build a sense of team and collaboration within the staff, duties include, but are not limited to:

  • Lead weekly staff meetings for seasonal staff

  • Build and maintain relationships

  • Delegate tasks and share information with appropriate staff

  • Hold one-on-one meetings with assigned seasonal staff to provide guidance in their roles, developmental support, and accountability conversations

  • Address staff conduct behaviors

  • Refer staff to appropriate resources as needed

  • Enforce Pre-College Program policies and procedures for seasonal staff

  • Report unsafe, inappropriate, and/or concerning behavior by seasonal staff to appropriate professional staff members

  • Approve time off and tracking hours

  • Write evaluations

  • Oversee staff appreciation efforts, including managing related budget

  • Training

  • Complete all assigned online training modules prior to your arrival on campus, including completing all assessment tools

  • Attend and participate in graduate staff training

  • Attend on-going training sessions during graduate staff meetings throughout the season

  • Support seasonal staff training by

  • o Attending all relevant sessions

o Ensuring attendance of assigned staff

o Holding staff accountable for engaging in sessions and completing all relevant quizzes and other assessment tools

o Supporting professional staff with communication to seasonal staff, logistical needs, and other needs as they arise

  • Facilitate pre-planned on-going training sessions for seasonal staff during staff meetings throughout the season

  • Be accessible via Brown issued phone and email to address issues in a timely manner

  • Participate in a debrief meeting at the conclusion of your employment with either the Program Director or your immediate supervisor

Operations and Administration:

  • Complete administrative paperwork in a timely and efficient manner, and in accordance with all relevant procedures and deadlines

  • Work collaboratively with various University departments such as Media Services, Brown Card Office, Facilities Management, Conference Services, Dining Services, Department of Public Safety, and Athletics

  • On weeks when Pre-College students are not in residence, staff will be required to work completing various tasks for the summer programs

  • Complete other duties as assigned, as the summer is a fast-paced and dynamic work environment

  • Work evenings and weekends regularly, schedule typically provided in advance

This description reflects assignment of essential functions; it does not prescribe nor restrict the specific tasks that may be assigned.

COVID-19 RESPONSIBILITIES:

Amid the global COVID-19 pandemic, Brown’s Division of Pre-College and Summer Undergraduate Programs plans for the 2021 season focus on protecting the health of the community while bringing together students who share an interest in seeking academic enrichment and intellectual growth. The graduate staff hired by the Division will be expected to live in their assigned space for the duration of their employment, excluding specific circumstances in which they may be reassigned due to quarantine or isolation needs due to their own health. If a graduate staff member decides that they are unwilling or unable to reside on campus, they should communicate with their direct supervisor as soon as possible.

Graduate staff will be expected to abide by and enforce all applicable obligations outlined in the Healthy Brown: Community Response to COVID-19 plan, as well as all applicable policies from the University, the Division of Pre-College and Summer Undergraduate Studies (PCSUG), and the state of Rhode Island. Additionally, specific responsibilities will depend on the needs of a particular residence hall, area, or student population. Given the evolving nature of the global pandemic, graduate staff members may be assigned other duties in alignment with the Healthy Brown plan (https://healthy.brown.edu/) , and any application protocols in alignment with the Division’s summer offerings.

These assignments may include, but are not limited to:

  • Assist with student support and development initiatives that are aligned with Healthy Brown, University, PCSUG, and Rhode Island policies and programs.

  • Coordinate testing schedule for all residents and assigned staff members to ensure all residential students and staff are being adequately tested based on current campus guidance

  • Coordinate and support meal distribution within residential communities, including but not limited to communicating with dining services regarding logistics for delivery and pick-up, creating signage and other communication for staff and students, and working with the Assistant Director of Student Support and Operations to ensure student dietary needs are met.

  • Create and facilitate virtual programs for residents and larger campus community, as needed

  • Hold seasonal staff accountable for abiding by and enforcing all obligations outlined in the Healthy Brown: Community Response to COVID-19 plan, as well as University, PCSUG, and Rhode Island policies

  • Other duties as assigned to ensure the health and well-being of Pre-College students

LEARNING OUTCOMES:

  • Enhance critical and reflective thinking skills

  • Increase interpersonal competence through the development of meaningful relationships

  • Work cooperatively and collaboratively with others, including people different from self

  • Build strong work ethic and sense of responsibility

  • Encourage and facilitate the civic engagement of others

  • Guide and assist staff in setting and pursuing individual goals

  • Engage in behaviors and contribute to environments that promote health and reduce risk

REQUIREMENTS:

  • Employment dates are June 6 – August 10, 2021

  • Be enrolled in a graduate program or have completed a graduate degree within the last six months, or have an equivalent combination of education and experience

  • Have no other obligations for the duration of the employment dates including, but not limited to employment, internship, or academic course (unless directly connected to this internship and you have received prior approval from the Assistant Director, Pre-College Student Life)

  • Reside on campus for contract dates

  • Evening and weekend work expected

  • Due to safety concerns with minors, graduate staff are not permitted to have guests visit and/or stay in their residential spaces. Employees will need to seek alternative off campus housing options for guests

  • Abide by all staff policies throughout your contract dates

  • Maintain confidentiality regarding all student information

  • Detect, determine, perceive, assess, and synthesize information

  • Strong customer service skills

  • Demonstrated organizational skills

  • Ability to work collaboratively, and to manage multiple tasks effectively

  • Demonstrated ability to work collaboratively with a diverse staff and student body

  • Evidence of cultural competence and inclusiveness; sensitivity to and understanding of diverse perspectives that students and staff bring to their work, including those of academic, socioeconomic, culture, race and ethnicity, gender, sexuality, and intersectional identities

  • Ability to regularly conduct in person meetings in the office as well as throughout the 49 residence halls

  • Identify, recognize, judge, observe, inspect, and assess facility needs

  • Communicate and exchange accurate information with students who have inquiries about their residential experience - including housing needs, bills, and appropriate referrals

  • Occasionally work in outdoor weather conditions

  • Live and work in a non-air conditioned space for up to 10 weeks

  • Complete a successful criminal background check by the University. Finalists receive a conditional offer of employment pending this outcome

COMPENSATION & BENEFITS:

  • $6,500.00 taxable stipend, paid bi-weekly and will be prorated in the instance of early departure

  • As graduates staff members are expected to live and eat on campus, housing (single room) and meals are provided and not included in compensation

  • Permitted four vacation days with prior approval by supervisor

  • Membership to the Brown University Nelson Fitness Center for the duration of your employment

  • Access to Brown University Health Services (the summer fee will be covered, and any co-pays will be the responsibility of the graduate intern)

  • A smart phone to use for work-related purposes

  • Free on-campus parking and free ridership on RIPTA (https://www.ripta.com/) (Rhode Island Public Transit Authority)

TERMS:

The graduate staff positions with Brown University are at-will positions, which means that either the University or the graduate staff member may discontinue employment at any time and for any reason, prior to the conclusion of the Program. Termination of employment includes loss of sponsored housing, meal plan, and access to Health Services. In the event of termination, the graduate staff member will receive a prorated share of the agreed upon stipend amount offered in exchange for the services provided.

GRADUATE INTERNSHIP POSITIONS:

Please visit the staff website (https://sites.google.com/brown.edu/brownsummerstaff2021) to access the position descriptions, requirements, compensation and benefits information for the various graduate staff positions and to apply.

Website Address: https://sites.google.com/brown.edu/brownsummerstaff2021

Recruiting Start Date:

2020-12-17-08:00

Job Posting Title:

Graduate Intern, Pre-College Student Life

Department:

Pre-College & Summer Undergraduate Programs

Grade:

Ungraded Staff

Worker Type:

Employee

Worker Sub-Type:

Seasonal/Intermittent (Fixed Term) (Seasonal)

Time Type:

Full time

Scheduled Weekly Hours:

0

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

EEO Statement:

Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

Welcome!

Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Additional Information:

Information about our salary ranges can be found here (https://www.brown.edu/about/administration/human-resources/compensation-services/salary-ranges) .

Attachments:

A resume is required as part of your job application. Please also include a cover letter and any other related documents as noted in the job description.

Questions Submitting Your Application:

If you have questions about submitting your application, please contact employment@brown.edu.

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