Bristol Myers Squibb Executive Associate in Princeton, New Jersey
Bristol-Myers Squibb is a global Biopharma company committed to a single mission: to discover, develop, and deliver innovative medicines focused on helping millions of patients around the world in disease areas such as oncology, cardiovascular, immunoscience and fibrosis.
Join us and make a difference. We hire the best people and provide them with a work environment that places a premium on diversity, integrity, collaboration and personal development. Through a culture of inclusion, we create a better, more productive work environment. We believe that the diverse experiences and perspectives of all our employees help to drive innovation and transformative business results.
This Executive Associate position reports to the Executive Director Worldwide Health Economics & Outcomes Research (WW HEOR) Oncology, and supports the Executive Director WWHEOR Heme and teams and requires excellent executive associate experience. The Executive Associate performs highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. We are looking for a dynamic, performance driven, well-organized and flexible individual who thrives in a fast-paced environment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.
Responsibilities (include, but are not limited to):
Conserves executive's/leader’s time by reading, spell & grammar checking, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Phone and calendar management as well as timely scheduling ensuring meetings are prioritized and occur within appropriate timelines.
Maintain and organize office operations and procedures such as filing system, expense reports as appropriate, purchase orders, office supply orders, and other administration services.
Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
Adhere to T&E policies, including booking international and domestic travel and monthly reconciliation of business expenses for executive(s).
Ensure manager’s preparedness for all meetings (e.g., assemble meeting materials, technology testing, communication to attendees & pre-reads).
Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)
Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
Creates and manages purchase order and related processes.
Meeting planning and logistics support.
Supports teams and assists in VP office as necessary.
High School degree, some college or degree desirable.
8 years administrative or comparable experience; prior BMS and Executive Associate Experience preferred.
Experience in working with international teams is desirable.
Must possess the ability to take initiative and adapt to frequently changing priorities.
Ability to work and think independently with the ability to analyze and solve complex problems with excellent judgment and provide high quality work with attention to detail.
Proactive, solution-oriented approach to collaboration with strong decision-making capability in order to guide assigned projects to successful conclusions.
Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred.
Concur Travel and T&E, Ariba/SAP, Sharepoint, eSetup, Workday, Room Scheduler experience strongly desired.
Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload.
Ability to multi-task and adapt quickly to competing priorities while remaining focused.
Successful candidate must be able to learn new tools and systems in an ever-evolving environment.
Exhibits a positive work attitude and high productivity.
Bristol-Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives.
Bristol-Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.