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UPMC Admin Assistant - Associate in Pittsburgh, Pennsylvania

Description

Purpose:

The Psychiatric Consultation Liaison Service department at Western Psychiatric Hospital is currently hiring a Part Time Administrative Assistant! This individual will provide general administrative support to the department.

Responsibilities:

  • Answers, screens, and routes incoming calls and messages. Responds to routine questions.

  • Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.

  • Greets, screens, and directs visitors to appropriate staff member.

  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

  • Orders office supplies and maintains office equipment.

  • Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

  • Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of department head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).

  • Under direct supervision, provides general administrative support to a department or group of professionals.

Qualifications

  • High School diploma or equivalent.

  • Up to one-year administrative experience preferred.

  • Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.

  • Ability to use applicable MS Suite products.

  • Knowledge of business processes and procedures.

  • Ability to use basic reasoning skills.

Licensure, Certifications, and Clearances:

  • Act 34 with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran

REQNUMBER: 755466113

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