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University of Pennsylvania Biochemistry Undergraduate Coordinator in Philadelphia, Pennsylvania

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Biochemistry Undergraduate Coordinator

Job Profile Title

Coordinator, Program

Job Description Summary

The College Biochemistry and Vagelos Molecular Life Sciences Scholars (MLS) Programs Coordinator is at the administrative center of the activities of two faculty co-directors of these two programs, the undergraduate students in these overlapping programs (about 150-170), and their interaction with the College Office. This includes physics majors and chemistry majors who are in MLS and are not biochemistry majors. The regular duties of a major program coordinator include communication with students and administrative oversight of the two academic programs. The annual cycle of work includes correspondence with and arranging visits by high school students, and their families, in the applicant pool. Recruiting and coordinating students that are admitted and invited to the MLS program is a significant activity. About 40-50 students work in as many separate faculty research groups during the academic year (Biochemistry requirement) and the entire summer (MLS requirement). Students’ attendance, payroll and progress are also monitored.

Job Description


Serve as main contact for the co-directors. Manage administrative pipeline for co-directors and both programs (Biochemistry and MLS). Serve as communication link between the programs and the University. Act as liaison between the programs and the department, school, answering questions about policy and procedures and solving problems.

Advise and meet with students on requirements of both programs.

Maintain academic and program files and records of over one hundred-twenty Biochemistry majors.

All MLS students and most Biochemistry students work in faculty research groups. The coordinator will monitor and organize information regarding laboratory affiliations and research progress through regular correspondence with the faculty and regular student reports.

Support co-directors administrative needs, which includes instructional activities relevant the programs and their associated courses, seminars, and academic activities.

Maintain databases for program participants/majors. Create, coordinate, and publicize program and information services for Biochemistry majors and Vagelos MLS Scholars including e-mail list serves.

Work with program directors to develop and plan events, providing support through logistical and strategic planning.

Develop recruiting materials for the MLS program. Serve as a coordination and communication link between all current students and prospective freshmen, and their families.


Bachelor’s degree and a minimum of two to three years of related experience or an equivalent combination of education and experience. Experience providing academic and administrative support within a College or University setting strongly preferred. Excellent organizational, verbal and written skills required. Demonstrated ability to handle large volume of work and competing priorities accurately. Excellent knowledge of MS office suite and various virtual meeting and communication platforms such as Zoom, Bluejeans, Google Meet, and MS Teams. Experience within a College or University setting preferred.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$23.60 - $42.48

Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.