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Stanford Health Care Surgical Materials Assistant in Palo Alto, California

Job Title

Surgical Materials Assistant


Palo Alto

Job #


Department Name

Surgical Materials Labor

Job Type

Full Time


rotating night shifts

Bargaining Unit


Job Description:

The Surgical Materials Assistant is responsible for supporting the operations of the Surgical Materials Department for Stanford University Medical Center and Lucile Packard Children’s Hospital. The Surgical Materials Assistant will participate in the activities/duties of the Department by the following policy and procedure for breakout, storage and product return of sterile items for use in the surgical setting. Performs basic order entry, inventory management, par cart supply, and surgical case cart build. Participates in the departmental patient safety and performance improvement initiatives. Performs related duties as assigned.

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Job Qualifications:

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.

Employees must abide by all JointCommission Requirements including but not limited to sensitivity to cultural diversity, patient care, patients’ rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s):

·Conforms to standard procedures and methods used to store and distribute supplies within the applicable Federal, State and other regulatory agencies including Joint Commission, AAMI, and AORN.

·Perform breakout of sterile product utilizing sound practices that protect the integrity of the sterile packages.

·Shelve sterile product utilizing recommended practices in stock rotation and “event related” sterility maintenance.

·Performs restocking of returned surgical product. Follows departmental guidelines for accepting the return of unused, unopened surgical product.

·Stocks /restocks supplies to specified location with a placement accuracy rate of 100% as verified by the Lead and Supervisor.

·Manage information utilizing appropriate manual or electronic systems for shift work activity. Reports any discrepancies or unusual activity to the Lead and/or Supervisor.

·Performs order entry in PMM. Generates the appropriate purchase requisitions for products needed and sends to appropriate department.

·Utilizes surgery scheduling software to generate Worksheets, Pick Tickets, and Surgery schedule.

·Performs inventory management of specific supplies and “Caddies” and restocks PAR cart for surgical use.

·Inventories and restocks surgical suites and surgical core supplies.

·Ensures the prudent use of resources and efficiently maintains inventory.

·Builds case carts for basic surgical procedures with a fill accuracy rate of 100% as verified by department audits and/or observation of Lead/Supervisor.

·Demonstrates the ability to assess, identify and respond to urgent or stat request in an efficient, effective and appropriate manner. Seeks resources for direction, when necessary.

·Prepares assigned shift work report of activity and appraise Lead and/or Supervisor of issues and needs.

·Assists with the training and orientation of new staff.

·Maintains acceptable attendance and punctuality per department policy.

·Maintains a professional work environment; keeps work area clean and organized. Practices good time management. Maintains professional behavior and appearance. Promotes a positive work environment by practicing good communication, diversity awareness and teamwork.

·Able to state the hospital and department mission statements and understand how they participate and contribute to them.

·Performs duties by following the policy and procedures of SUMC and LPCH and the Surgical Materials Department. Works collaboratively with peers to achieve department goals and organizations vision.

Minimum Requirements

Education: High school graduate or GED equivalent.

Experience: Previous experience in Supply Distribution, Sterile Processing or Operating Rooms

License/Certification: None

Knowledge, Skills, and Abilities: These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

·Knowledge of computer systems and basic computer skills

·Basic Knowledge of medical and surgical supplies

·Must have the ability to follow policies and procedures regarding all aspects of an assignment including basic arithmetic and inventory calculations.

·Demonstrated business communication skills (including reading, writing and communicating) to Hospital staff, physicians, vendors, and the public.

·Willing to participate in on-going in-services training and on the job training.

Physical Requirements: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

·Work requires some physical exertion such as standing for long periods of time, walking long distances and some heavy lifting

Working Conditions:

The working conditions outlines the environment in which the employee will typically work.

Work involves moderate risks e.g. exposure to contagious disease, radiation or infection or emotionally distributed patients. Precautions are routine, and employee may be required to wear protective clothing or gear.

Exposure to Blood Borne Pathogens

Category II: Usual tasks do not involve exposure to blood body fluids or tissues, but job may require performing unplanned Category I tasks as a condition of employment.