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VMware Senior Executive Assistant in Palo Alto, California

We are seeking somebody with passion, high integrity, great communication skills and fun-loving personality experienced as an Executive Assistant with the ability to support and coordinate projects for the SVP of a growing and critical organization within VMware. In this role you will be a key and trusted member of the staff, and instrumental in the efficient and organized management of VMware’s Customer Success business.

Responsibilities of the Executive Assistant include, but are not limited to, the following:

• Field all incoming calls

• Heavy calendaring and email management

• Coordination and planning for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications and catering

• Attend and take notes during weekly meetings and follow-up on action items

• Arrange and confirm local, domestic and international travel for the Executive and other members of the organization

• Facilitate communication with all levels of management, both internal and external

• Create, edit and proofread business communications and documents utilizing MS Word, Excel and PowerPoint

• Prepare/track expense reports

• Receive visitors

• Create & track PRs & POs as required

• Special projects on an as-needed basis

• E-mail, fax, scan and copy documents

• Lead and organize planning for company-wide events


• Associate/Bachelor's degree preferred and at least three years of experience at a technology company

• 8 + years executive level support required, VP-level preferred for a public, Billion $+company, communication roles and project management experience are highly desirable.

• Extremely strong organizational, project and time management skills; detail-oriented

• Advanced level skills with PowerPoint, Excel, MS Word, Outlook

• Demonstrated leadership and mentoring skills

• Strong sense of urgency and efficiency in completing work

• Ability to take self-initiative and be proactive

• Ability to multi-task and prioritize workload

• Ability to recognize and appropriately handle highly sensitive and confidential material and information

• Excellent verbal and written communication skills and able to act diplomatically across teams to help the SVP drive results

• Professional demeanor and presentation

Category : General and Administrative

Subcategory: Administrative Support

Experience: Manager and Professional

Full Time/ Part Time: Full Time

Posted Date: 2020-07-01

VMware Company Overview: At VMware, we believe that software has the power to unlock new opportunities for people and our planet. We look beyond the barriers of compromise to engineer new ways to make technologies work together seamlessly. Our cloud, mobility, and security software form a flexible, consistent digital foundation for securely delivering the apps, services and experiences that are transforming business innovation around the globe. At the core of what we do are our people who deeply value execution, passion, integrity, customers, and community. Shape what’s possible today at

Equal Employment Opportunity Statement: VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. Vmware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.