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SC Department of Public Safety Administrative Specialist II/Holly Hill Clinic in Orangeburg County, South Carolina

Job Responsibilities

Works under the supervision of the Director of Administration. Must be able to perform a wide range of day-to-day advance administrative duties to include:

The Holly Hill front office is open and ready for business promptly at 8:30A.M. daily as scheduled.

Utilization of the SCDMH/OAMHC computer based programs to complete assigned tasks (i.e. CIS, EMR, etc.) according to Agency Policies and Procedures.

Scheduling Mental Health Clinicians, Physician's Assistant, RN's and Psychiatrist appointments and accurately open patients records using the Intake Process.

Ensure that the clinic Medical Records are maintained and competed timely according to the SCDMH/OAMHC policy and procedures.

Daily collecting and receipting fees using the CASHPRO and ONLINE Enterprise systems.

Professionally retrieve and route calls from multiple phone lines and address every aspect of the community, patients, and staff concerns daily.

Obtaining annual financial updates from patients and ensure the data is entered in the system correctly.

Maintain documentation/records and reports according to HIPPA, Federal, State and Local SCDMH, OAMHC, CARF and Corporate Compliance guidelines are followed.

Efficiently and effectively perform all duties as it relates to the COVID-19 Pandemic Check-in Process.

Serve in the Administrative Pool (as needed) to the OAMHC and its satellite (Calhoun, Denmark and Holly Hill) Offices.

This position is located in Holly Hill, SC with the Holly Hill Area Mental Health Clinic. The Holly Hill Clinic is a satellite office under the division of the Orangeburg Area Department of Mental Health, 2319 St. Matthews Road, Orangeburg, SC 29118

Minimum and Additional Requirements

STATE REQUIREMENTS: A high school diploma and work experience that is directly related to the area of employment. Related clerical experience may be substituted for a high school diploma.

AGENCY REQUIREMENTS: A high school diploma and 2 years of clerical experience or an associate degree in secretarial science or other related field or 3 years of clerical experience.

*NOTE: * If any Agency Requirements are listed above, applicants must also meet those requirement s to be considered for the position.

Preferred Qualifications

Knowledge of the principles, policies and practices of clerical duties. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to communicate effectively. Ability to deal courteously and effectively with the public. Ability to exercise judgement and discretion in interpreting and applying policies and procedures.

Additional Comments

*Supplemental questions are considered part of your official application. Please complete the state application to include all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the employment application. The employment application will be considered incomplete and not forwarded. *

The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex – including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

Salary: $22,625.00 - $41,866.00 Annually

Location: Orangeburg County, SC

Job Type: FTE - Full-Time

Job Number: 109613

Closing: 3/30/2021 11:59 PM Eastern

Class Code: AA50

Position Number: 10483R

Normal Work Schedule: Monday - Friday (8:30 - 5:00)

Pay Band: Band 3

Hiring Range - Min.: $24,471.00

Hiring Range - Max.: $30,590.00

Opening Date: 02/02/2021

EEO Statement: Equal Opportunity Employer

Agency Specific Application Procedures: You must apply on-line at Follow the status of your application on-line.

Agency: State of South Carolina Department of Mental Health-MHC Orangeburg

Address: 2319 St. Matthews Road Orangeburg, South Carolina, 29118

Phone: 803-536-1571