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Marina Landscape Landscape Construction Accounts Receivable Specialist in Orange, California

Landscape Construction Accounts Receivable Specialist

Marina Landscape, Inc. is looking to hire highly-motivated individuals for the Landscape Construction Accounts Receivable Specialist position at our Southern California Branch. This non-exempt position is responsible for all accounts receivable tasks, administrative support, and related accounting functions; performs related work as required.

Essential Functions

  • Ensures proper distribution, retrieval, and reconciliation of progress billings;

  • establishes and maintains accounts receivable files and other financial records;

  • performs billing functions;

  • processes cash receipts and handles credit balances;

  • responds to questions and makes calls regarding overdue

  • bills and billing problems;

  • reconciles and adjusts accounts as appropriate;

  • reconciles billings, accounts, and bank statements;

  • analyzes past due accounts and initiates collection efforts verbally or in writing;

  • prepares invoices for data processing;

  • prepares regular periodic and special accounting reports;

  • verifies that transactions comply with financial policies and procedures;

  • prepares, verifies, and processes invoices and coding payment to the General Ledger;

  • prepares batches of invoices for data entry;

  • enters payment data; maintains up-to-date billing system;

  • conducts billing, collections, and reporting activities according to deadlines;

  • monitors customer account details for non payments, delayed payments, and other irregularities;

  • maintains accounts receivable customer files;

  • prepares bank deposits;

  • interacts and communicates with internal and external customers;

  • participates in month end closing activities;

  • uses computer applications (e.g., Microsoft Office Suite, company software);

  • maintains customer copy contract files;

  • maintains client billing files of all billings issued and copies of checks;

  • attends meetings;

  • posts receipts of checks paying outstanding billings;

  • manages outstanding receivables confirming, receipt of billings, timetable for processing payment, and timely collection; and

  • provides excellent service (e.g., accurate, complete, and timely) to clients, partners, and company staff in a courteous and efficient manner.

Competencies

  • Accounting: Conducts accounting functions (e.g., processes cash receipts, handles credit balances, accounts receivable); reconciles billings, accounts, and bank statements; produces various accounting reports.

  • Results Oriented: Maintains focus on outcomes; is proactive and goal oriented; concentrates on meeting objectives, delivering to the required time, cost and quality; holds performance as more important than process; sets specific, measurable and company-relevant goals and takes efficient action to accomplish success.

  • Record Keeping: Maintains various files, documents (e.g., releases), and paperwork to ensure compliance with company policies and procedures, as well as local, state, and federal law; is well organized, accurate, and current.

  • Administrative Efficiency: Demonstrates highly-efficient time management skills; adept at multi-tasking to accomplish goals; applies support systems to ensure safety and efficiency.

  • Office Equipment: Strong expertise in Microsoft Office applications and accounting software packages; uses and supports others? usage of standard office equipment (e.g., printers, fax, copiers); operates a multi-line phone system effectively.

  • Customer Service: Consistently exceeds customer expectations; keeps customers well-informed, listens to them attentively, and addresses their concerns; enacts a personal approach to customer service.

  • Interpersonal Skills: Treats others with respect, collaboration, and support in such a way that work relationships are improved and morale is increased; is approachable; has effective communication skills.

Education/Experience

  • An example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes: at least two (2) years of professional experience involving basic accounts receivable, bookkeeping, and administrative responsibilities equivalent to that described above.

Special Note, Licenses, and Certifications

  • Pre-employment: Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job.

  • License: Incumbents are not required to possess a valid California driver?s license.

  • Language: Bilingual English and Spanish communication skills are required of this job classification.

  • Certifications: No certifications are required of this job classification.

  • Working Conditions: Work is predominately in an office environment with associated noise, space, and computer screen exposure.

  • Background Investigation: Incumbents must have a reputation for honesty and trustworthiness. Misdemeanor and/or felony convictions may be disqualifying depending on type, number, severity, and recency. Prior to appointment, candidates are subject to a background investigation and/or drug test.

  • Introductory Period: Incumbents appointed to this job classification will serve an introductory period of three months

Benefits:

  • Health Insurance Benefits with Medical, Dental, and Vision

  • 401(k) Retirement Plan

  • Paid Holidays

  • Paid Vacation

If you are interested in joining the growing Marina Team, please contact our Human Resources Department at (714) 939-6600 Ext. 452, or visit us at Marinaco.com.

Marina Landscape, Inc. is an equal opportunity employer.

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