Marina Landscape Landscape Construction Accounts Receivable Specialist in Orange, California
Landscape Construction Accounts Receivable Specialist
Marina Landscape, Inc. is looking to hire highly-motivated individuals for the Landscape Construction Accounts Receivable Specialist position at our Southern California Branch. This non-exempt position is responsible for all accounts receivable tasks, administrative support, and related accounting functions; performs related work as required.
Ensures proper distribution, retrieval, and reconciliation of progress billings;
establishes and maintains accounts receivable files and other financial records;
performs billing functions;
processes cash receipts and handles credit balances;
responds to questions and makes calls regarding overdue
bills and billing problems;
reconciles and adjusts accounts as appropriate;
reconciles billings, accounts, and bank statements;
analyzes past due accounts and initiates collection efforts verbally or in writing;
prepares invoices for data processing;
prepares regular periodic and special accounting reports;
verifies that transactions comply with financial policies and procedures;
prepares, verifies, and processes invoices and coding payment to the General Ledger;
prepares batches of invoices for data entry;
enters payment data; maintains up-to-date billing system;
conducts billing, collections, and reporting activities according to deadlines;
monitors customer account details for non payments, delayed payments, and other irregularities;
maintains accounts receivable customer files;
prepares bank deposits;
interacts and communicates with internal and external customers;
participates in month end closing activities;
uses computer applications (e.g., Microsoft Office Suite, company software);
maintains customer copy contract files;
maintains client billing files of all billings issued and copies of checks;
posts receipts of checks paying outstanding billings;
manages outstanding receivables confirming, receipt of billings, timetable for processing payment, and timely collection; and
provides excellent service (e.g., accurate, complete, and timely) to clients, partners, and company staff in a courteous and efficient manner.
Accounting: Conducts accounting functions (e.g., processes cash receipts, handles credit balances, accounts receivable); reconciles billings, accounts, and bank statements; produces various accounting reports.
Results Oriented: Maintains focus on outcomes; is proactive and goal oriented; concentrates on meeting objectives, delivering to the required time, cost and quality; holds performance as more important than process; sets specific, measurable and company-relevant goals and takes efficient action to accomplish success.
Record Keeping: Maintains various files, documents (e.g., releases), and paperwork to ensure compliance with company policies and procedures, as well as local, state, and federal law; is well organized, accurate, and current.
Administrative Efficiency: Demonstrates highly-efficient time management skills; adept at multi-tasking to accomplish goals; applies support systems to ensure safety and efficiency.
Office Equipment: Strong expertise in Microsoft Office applications and accounting software packages; uses and supports others? usage of standard office equipment (e.g., printers, fax, copiers); operates a multi-line phone system effectively.
Customer Service: Consistently exceeds customer expectations; keeps customers well-informed, listens to them attentively, and addresses their concerns; enacts a personal approach to customer service.
Interpersonal Skills: Treats others with respect, collaboration, and support in such a way that work relationships are improved and morale is increased; is approachable; has effective communication skills.
- An example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes: at least two (2) years of professional experience involving basic accounts receivable, bookkeeping, and administrative responsibilities equivalent to that described above.
Special Note, Licenses, and Certifications
Pre-employment: Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job.
License: Incumbents are not required to possess a valid California driver?s license.
Language: Bilingual English and Spanish communication skills are required of this job classification.
Certifications: No certifications are required of this job classification.
Working Conditions: Work is predominately in an office environment with associated noise, space, and computer screen exposure.
Background Investigation: Incumbents must have a reputation for honesty and trustworthiness. Misdemeanor and/or felony convictions may be disqualifying depending on type, number, severity, and recency. Prior to appointment, candidates are subject to a background investigation and/or drug test.
Introductory Period: Incumbents appointed to this job classification will serve an introductory period of three months
Health Insurance Benefits with Medical, Dental, and Vision
401(k) Retirement Plan
If you are interested in joining the growing Marina Team, please contact our Human Resources Department at (714) 939-6600 Ext. 452, or visit us at Marinaco.com.
Marina Landscape, Inc. is an equal opportunity employer.