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The MITRE Corporation Senior Subcontracts Administrator in McLean, Virginia

Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work for the public interest, with no commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day—working for a safer, healthier, and more secure nation and world. Our workplace reflects our values. We offer competitive benefits, exceptional professional development opportunities, and a culture of innovation that embraces diversity, inclusion, flexibility, collaboration, and career growth. If this sounds like the choice you want to make, then choose MITRE—and make a difference with us.

Key Functions:

  • Process a high volume of Service Purchase Requisitions (SPRs) for Subcontractor and Consultant support in accordance with the MITRE Corporation’s (MITRE) Subcontracts Management Office procedures, to be compliant with FAR and CPSR requirements.

  • Use past experience and working understanding of Prime/Subcontractor/Consultant relationships to execute various types of contracts autonomously.

  • Have a working understanding of internal and external audit requirements (i.e. DCAA and DCMA).

  • Evaluate requests-for-proposals (RFPs) while participating in the acquisition process of subcontracts and consultants that may include: acquisition planning, request for proposal generation, source selection, contract negotiation, and award and administration of agreements.

  • Develop compliant Procurement packages.

  • Be able to think independently when developing and documenting source selection and price/cost reasonableness.

  • Have clear understanding of basic subcontracting principles.

  • Exercise independent judgement within generally defined practices and policies in selecting methods for obtaining solutions, with a focus on clear communications and relationship management.

  • Know when to escalate to management for conflict resolution of terms and conditions when necessary.

  • Assist Accounts Payable, as needed, to review Subcontractor and Consultant invoices for adherence to contract terms.

  • Demonstrate multiple and multilevel relationship building, via verbal and written communications, to foster collaborative relationships with both internal and external customers.

  • Suggest improvements to the subcontracts processes and strategies, as needed.

  • Transfer basic knowledge and skills to other staff.

Required Qualifications:

  • Have thorough knowledge of different contract types and cases when each type is most appropriately used.

  • Exhibit effective time management, strong communication and organizational skills.

  • Demonstrate excellent customer service skills.

  • Have a strong ability to identify, analyze and solve problems.

  • Display practical approach to solving problems.

  • Exercise independent judgement and meet deadlines in a fast-paced organization.

  • Demonstrate flexibility and agility to work and set priorities in an environment with competing and changing demands.

  • Ability to handle multiple concurrent work streams while producing high quality output.

  • Demonstrate proficiency in a Windows environment, including Microsoft Word, Excel, and Outlook.

Preferred Qualifications:

  • Subcontract Administration or Purchasing experience in the Government Contracting arena.

  • Working knowledge of the FAR, DFARs, HHSAR, and other agency specific supplement terms.

  • Experience managing SharePoint sites.

Minimum Education/Experience:

  • BS or BA degree in Business Administration.

  • 5-8 years’ experience in subcontract negotiation/administration or business-related experience, preferably specializing in government contracts.

This requisition requires the following clearance(s):

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At MITRE, we solve problems for a safer world. Through our federally funded R&D centers and public-private partnerships, we work across government to tackle challenges to the safety, stability, and well-being of our nation. As a not-for-profit organization, MITRE works in the public interest across federal, state and local governments, as well as industry and academia. We bring innovative ideas into existence in areas as varied as artificial intelligence, intuitive data science, quantum information science, health informatics, space security, policy and economic expertise, trustworthy autonomy, cyber threat sharing, and cyber resilience.