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Texas Tech University Coordinator of Business Operations in Lubbock, Texas

22927BR

Extended Job Title:

Coordinator of Business Operations

Position Description:

Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

Requisition ID:

22927BR

Travel Required:

None

Major/Essential Functions:

  1. HDFS BUSINESS OPERATIONS:

Annually

  • Complete space survey

  • Property Inventory – maintain current files of surplus and inventory equipment for department and centers

Monthly

  • P-card reconciliation and posting of all cards for department and centers

Weekly/Daily

  • Process work order requests, key requests, locks, and/or phone changes as needed

  • Order supplies and/or furniture as needed

  • Process - PO’s, Direct Pay’s, Cost Transfers (provide Business Manager with a copy of all expenses for posting/reconciling operations)

  • Provide business operation support for CAR, CDRC, and CEHS

  1. Support Department Faculty, Centers, and Staff as needed for the following:
  • Assist as back-up with greeting visitors, answering requests, and managing phone calls

  • Maintain departmental calendar, email distribution lists, online directories, etc.

  • Maintain current emergency contact information for the department and its centers

  • Coordinate, track and follow up on the status of all new course offerings (general and online), proper filing of such and organization sharing establishment of new courses with Business Manager who will establish the FOP and set the budget

  • Organize meetings and specific events as requested

  • Conduct or oversee the management of office space assignments, coordinate office furniture telecommunication set up/moves, key requests, room requests, etc.

  • Department Co-Emergency Action Coordinator

  • Other duties as assigned

  1. Course Scheduling/Special Instruction Fees – Fall/Spring and Summer Semesters:
  • Process Special Instruction Fees for each semester working with program directors and the Chair to ensure all course offerings are represented confirm revenue will yield into the correct FOP obtain approval signature by all (HDFS, CDRC, and CEHS) before submitting to college

  • Coordinate and schedule teaching assignments each semester sharing the final document with Business Manager and HDFS Chair to ensure funds will be available and ensure appropriate planning for all teaching needs

  • Coordinate, schedule & maintain lists of classrooms and classes for undergraduate and graduate courses, which includes listing instructors, times, and room assignments in Banner

  • Schedule & maintain lists of classrooms and classes for undergraduate and graduate courses, which includes listing instructors, times, and room assignments in Banner

  • Collect all book orders from faculty/instructors prior to the beginning of each semester and submit them to Book Store for ordering

Grant Funded?:

No

Minimum Hire Rate:

12.42

Pay Basis:

Hourly

Schedule Details:

Monday - Friday 8am-5pm

Work Location:

Lubbock

Department:

Human Develop and Family Studies

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

EEO Statement:

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications:

High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for the required experience on a year for year basis.

Does this position work in a research laboratory?:

No

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