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UCLA Health Administrative Assistant III-Part Time in Los Angeles, California

Responsibilities

Serve as a Receptionist,

Technologist Assistant, Image Librarian and Scheduling Coordinator. Incumbents are responsible for a full complement

of Radiology front-end processes including Reception, Image Library, Onsite Scheduling,

and Technologist Assistant duties on a rotating basis.

Reception duties include the

registration/arrival of patients; obtain clinical information pertinent to the

scheduled exams; collect cash/insurance and authorization information. Digital Librarian duties include digitization

of hardcopy images; create hardcopy and/or CDs of images; and retrieve

comparison studies.

Scheduling duties as

required for add-on and follow-up appointments and the assistance of scheduling

2020 Oncology patients. Technologist

assistant duties include facilitating patient preparation, safety screening and

education, assisting Technologist with physical movement of patient. The Administrative Assistant demonstrates

maximum flexibility and multitasking capabilities while working with staff as a

team.

Ability to rotate to existing Radiology Satellite and serve as Screener

at all Radiology sites.

Qualifications

Skills and Talents:

Strong interpersonal and

communication skills. Ability to interact appropriately and congenially

with staff, faculty, fellows, residents and patients.

Ability to establish comfortable relationships with patients and

their family member.

Ability to independently make decisions in the absence of

superiors.

Ability to adjust to changing priorities, frequent interruptions,

deadlines, emergencies and heavy workload.

Strong working knowledge of personal computers, HIS, RIS, LORAD,

PACSCUBE CD Burner, Array Digitizer

Skill in typing with accuracy and moderate speed.

Ability to use mathematical skills to efficiently analyze various

pertinent data related to workload and finance.

Medical terminology to a level permitting accurate preparation of

scheduling patient procedures interacting with physicians, patients and

staff.

Basic organizational skills to ensure a workable efficient office

including organization schedules, electronic and paper records and files.

Skill in analyzing information or situations to define a problem,

identify relevant concerns, formulate logical and objective conclusions

and alternatives.

Ability to handle confidentiality issues with tact and diplomacy.

Ability to read and write correspondence and reports of a business

nature using proper grammar, punctuation and syntax.

Basic organization skills to ensure a workable, efficient office

operation.

Working knowledge of hospital/billing forms and the ability to

explain services and charges to patients and/or family.

Skill in quickly assimilating and retaining a large body of

financial screening and patient registration information.

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.

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