USACares Jobs

Job Information

MegaFood Payroll Specialist / HR Administrative Coordinator in Londonderry, New Hampshire

Payroll Specialist / HR Administrative Coordinator

At MegaFood, our mission is to nourish a world in nutritional crisis by producing the highest quality supplements made with farm fresh whole foods. MegaFood is a proud Certified B Corporation, meeting rigorous standards of social and environmental performance and a driver of change in the creation of meaningful jobs, the improvement of lives, and the application of best business practices. We are always looking for people who are passionate about our mission to join our growing team!

PRIMARY PURPOSE AND FUNCTIONS:

This role has primary responsibility for payroll processing, providing general administrative support to the people team, and receptionist coverage. You will have an opportunity to serve our employees through your passion for people, service orientation, and process ownership.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Payroll Responsibilities

  • Overall responsibility for all Payroll functions

  • Process accurate submission of weekly payroll to payroll service, providing payroll reports to management, resolving time entry and payroll related errors, and meeting all associated deadlines

  • Process monthly and quarterly commission payments, annual bonus payment and any other ad hoc or scheduled employee payroll processing and related reporting to include processing Fringe Benefits.

  • Participates in applicable audits (internal and external) by providing requested reports and information (these may include but are not limited to 401K, Workers Compensation, state, federal, and parent company, etc).

  • Ensure integrity of Payroll system data by verifying data of all new hires, terminations and HR changes for accuracy.

  • Utilize systems to provide scheduled and ad hoc reports to various functional areas and leadership as requested.

  • Ensure compliance with all applicable state and federal wage and hour laws.

  • Communicate with employees and support leaders on Payroll related matters.

General Administrative Support

  • Reception - receiving visitors/applicants, management of first impressions

  • Answering Operator Phone Calls

  • Meal coordination as needed

Support for People Team

  • All aspects of applicant communication and scheduling; recruiting and onboarding calendar management

  • Temporary employee management including temp requests, scheduling, time tracking, and billing reconciliation.

  • Scheduling of new employee onboarding, including mailing new hire info and swag

  • Coordination of employee recognition programs including Cream of the Crop and Workaversaries, life events, birthdays, etc. (scheduling, ordering gifts, etc.).

  • Processing weekly expense reports

  • Order meals when needed (Town Halls, Large Meetings, Roundtables)

KNOWLEDGE, SKILLS AND EXPERIENCE:

  • Minimum of 3 years of prior multi-state payroll experience using a web-based system and experience providing administrative support experience in a fast-paced environment.

  • Associate's Degree Preferred (or equivalent combination of education and experience)

  • In-depth understanding of state and national payroll regulations and laws

  • Strong systems background; experience with ERP systems (Microsoft Dynamics a plus)

  • Commitment to serving internal customers; ability to establish and maintain effective working relationships with key internal stakeholders

  • Proven ability to manage and prioritize multiple tasks in a changing environment within required deadlines while demonstrating a calm, professional demeanor

  • High attention to detail and organizational skills while managing confidential information with discretion

  • Comfortable learning new systems with intermediate to advanced use of Microsoft Office programs required.

  • Bilingual a plus (Spanish / English preferred)

MegaFood is committed to cultivating and preserving a culture of diversity, inclusion, and belonging. The collective sum of our individual differences, knowledge, life experiences, and unique talents, represents a significant part of our culture and is the foundation for our accomplishments and impact.

We are proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, citizenship, national origin, sex (including pregnancy), sexual orientation, gender identity or expression, age, physical or mental disability, veteran status, marital status, genetic information, or any other characteristic protected by state, federal or local law. We strive to create a supportive community where we all are comfortable and confident to be authentic, open, and curious.

If you need a reasonable accommodation because of disability for any part of the employment process, please send an email to careers@megafood.com or call 603-216-6473 and let us know the nature of your request and your contact information.

DirectEmployers