USACares Jobs

Job Information

Utah State University Office Assistant in Logan, Utah

The Bursar's Office under the direction of the Controller's Office seeks to hire an Office Assistant/Accounting Assistant II to work with our third party and sponsored students. This position is for 30 hours per week.

  • Post provisional credits on student accounts from vouchers and authorizations received.

  • Invoice sponsors for accounts receivable.

  • Reconcile sponsor accounts and follow for payment.

  • Meet student fee payment deadlines promptly and accurately.

  • Maintain vendor and student records.

  • Track invoices through Banner and spreadsheets.

  • Answer phone calls from students, parents, vendors and staff.

  • Work with other University departments.

  • Post payments to student and vendor accounts.

  • Counsel students regarding sponsor restrictions and rules.

  • Other duties as assigned.

Minimum Qualifications:

  • Two years of increasingly responsible office and bookkeeping experience, OR an associate's degree.

  • Basic computer skills with an emphasis on Microsoft Excel and Word.

  • Effective oral and written communication skills.

  • Self-motivated and able to successfully complete work assignments with limited supervision.

  • Tact, discretion and independent judgment required.

  • Accuracy and attention to detail and follow-up.

  • Demonstrated ability to meet deadlines.

  • Ability to respond professionally to difficult and demanding customer service issues.

Preferred Qualifications:

  • Experience with USU's Banner system and University policies and procedures.

  • Four years of increasingly responsible office and bookkeeping experience OR an associate's degree plus two years office and bookkeeping experience.

Along with the online application, please attach:

  1. Resume/CV to be uploaded in the Candidate Profile

  2. Cover Letter to be typed/pasted into a text box at the end of the application

Document size may not exceed 10 MB.

Commensurate on experience, plus excellent benefits

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Alison Adams-Perlac,, Old Main Rm. 161, 435-797-1266

Title IX Coordinator Hilary Renshaw,, Old Main Rm. 161, 435-797-1266.

For further information regarding non-discrimination, please visit, or contact:

U.S. Department of EducationOffice of Assistant Secretary for Civil Rights, 800-421-3481,

U.S. Department of Education, Denver Regional Office, 303-844-5695,

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.

Requisition ID: 2021-3244

Street: 8800 Old Main Hill

Job Classification: Non-Exempt

Name: Business & Finance

Name: Controllers Office