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Pfizer Administrative Lead, ORD Translational Sciences in La Jolla, California

Why Patients Need You

A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

What You Will Achieve

Your strong communication and collaboration skills will help administrative and operations run efficiently across the Oncology R&D Translational Sciences group. You will perform administrative duties for executive management including providing senior level administrative support to the VP of Translational Sciences and Translational Sciences leadership team. These include calendar management, meeting coordination and preparation, and travel planning; interfacing regularly with department members as well as colleagues from related functions and will be expected to interact appropriately with scientists, academic collaborators, vendors and all visitors. The role requires learning and execution of internal systems and procedures of Pfizer, ensuring 100% adherence to compliance regulations. The following are critical for success: proactive approach with exemplary time management, organization, and prioritization skills, strong computer and internet skills, flexibility, excellent interpersonal skills, fast learner, and ability to work well with all levels of internal management and staff. You are also required to maintain seamless partnership with other administrative staff members with a professional and team-oriented approach while demonstrating sensitivity to confidential matters.

How You Will Achieve It

  • Manage day-to-day operational and administrative duties to support the VP and Directors of Translational Sciences

  • Coordinate and proactively manage complex calendars and meeting schedules, using prioritization skills and a high level of interpersonal refinement

  • Coordinate domestic and international travel, anticipating conflicts and using diplomacy to resolve problems

  • Review and process expense reports and invoices

  • Utilizing SharePoint, PT&E, Ariba, cross-site, ENGAGE, GDMS, and onboarding colleagues and contractors

  • Gain a thorough understanding of all corporate goals, policies, personnel, processes and procedures and incorporate in Translational Sciences business and administrative processes

  • Proactively identify or anticipate issues and use judgment to expeditiously resolve all issues including the most urgent

  • Handle all duties with a high degree of integrity, professionalism and confidentiality

  • Work with administrative staff across lines and sites, and collaborate and manage relationships at all levels

  • Support other administrative staff in the fulfillment of the job duties when needed

Basic Qualifications

  • Minimum of a high school diploma and 8-10 years' administrative experience

  • Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, Word, and other features

  • Demonstrated administrative experience with an ability to carry out all office functions proficiently

  • Ability to work with and have a high level of sensitivity to confidential documents and information

  • Excellent communication (verbal and written), interpersonal skills at a global, cross-line level

  • Superior attention to detail

  • Fast learner, able to set and juggle priorities by handling multiple tasks simultaneously

  • Strong sense of urgency and efficiency in completing work

  • Exemplary time management, organization, and prioritization skills

  • Must be able to maintain composure under pressure and manage unforeseen situations

  • Excellent judgment, problem resolution and decision-making skills

  • Work autonomously and thrive in a fast-paced environment

Preferred Qualifications

  • College degree strongly preferred

  • Knowledge of Pfizer systems (SharePoint, PT&E, Ariba, cross-site, ENGAGE, GDMS) and procedures

  • Experience within the pharmaceutical research and development industry highly preferred

  • C-level executive support experience

Physical/Mental Requirements

  • Ability to work on a computer and sit for long periods of time

Other Job Details

  • Eligible for Employee Referral Bonus

  • #LI-PFE

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.