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Munson Healthcare Sr Scheduler - Surgery OR in Grayling, Michigan

Job Summary: The Surgery Scheduler will act as a liaison between patients, professional staff and physicians by scheduling and coordinating all necessary functions for surgical and diagnostic procedures. Obtain all pre-operative paper work as required. Manage, produce and distribute all surgical and procedural schedules to physicians and departments. Provides support for overall surgical department including data enter, attending meetings, supporting administrative staff and scheduling.

Minimum Requirements:

High school diploma required. Associates degree in business, accounting, medical office management, medical administration, secretarial science, health services administration, or related degree preferred.

In lieu of an Associate’s Degree, candidate must have 5 years’ experience in a highly demanding, customer driven fast-paced, professional work environment that included acute attention to detail, multifaceted work demands with emphasis on quickly prioritizing and resolving a high volume of scheduling needs, preferably in a health care environment.

Experience in customer service and dealing with physician office staff and the general public required. Experience in registration and scheduling of patients preferred. General medical office practices preferred. Must understand medical terminology and procedures.

Knowledge of billing and coding, electronic medical records, and medical terminology a plus.

Superior customer relationship skills and proven ability to communicate effectively and accurately, verbally and in writing with all levels.

Must be able to work independently and prioritize projects and timelines within a flexible schedule.

Must be able to work with a team in order to accomplish and implement goals within a dynamic practice environment.

Skills, Talents and Abilities:

Able to operate under frequently stressful conditions. Is willing to embrace and support change as necessary to obtain operational and performance efficiencies.

Ability to take initiative, problem solve, and remedies scheduling conflicts to ensure patients are scheduled for surgery in a timely manner.

Ability to manage multiple priorities.

Physical Efforts: Must be able to balance, bend, climb, crawl, crouch, kneel, reach, sitting, squat, stand, twist and walk 100% of the time. Must be able to hear speech, distinguish sounds and speak. Must have near vision, far vision, depth perception and be able to distinguish colors. Must be able to lift objects weighing up to 35 pounds

Organizational Requirements: Must have the ability to maintain a high level of confidentiality, and able to articulate and demonstrate commitment to the Mission and Values of Munson Healthcare Grayling Hospital. Must demonstrate a commitment to the organizational Guiding Behaviors, Just Culture and Culture of Safety. Maintains a working knowledge of applicable Federal, State and local laws and regulations, the Organizational Integrity Program, Code of Ethics, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.

The Health Insurance Portability and Accountability Act (HIPAA) requires that individuals access, use and disclose the minimum patient information necessary for the individual to perform his or her job duties. This position's access to information systems will be based on job duties and reasonably limited to the minimum information necessary for the position to carry out its duties. Employees are authorized to access health information only when necessary to do their work, and only when on duty.

Age of Patients Served:

Cares for patients in the age category(s) checked below: No clinical contact with patients

Neonate/Infant Preschool School Age

x Adolescence x Adult x Geriatric

Position Accountabilities:

  1. Supports the Mission, Vision and Values of Munson Healthcare.

  2. Embraces and supports the Performance Improvement philosophy of Munson Healthcare.

  3. Promotes personal and patient safety.

  4. Uses effective customer service/interpersonal skills at all times.

  5. Demonstrates adherence to all policies and procedures.

  6. Assumes accountability for on time delivery of assigned projects.

  7. Identifies and develops skills necessary to meet requirements of the role and to better identify ways to streamline processes and improve patient satisfaction.

  8. Communicates effectively with patients, staff and physicians to ensure clear understanding of initiatives and implementation process.

  9. Engages and collaborates with patients, families, staff, and providers within the office and the greater community, as applicable, to schedule surgeries, pre-op physicals, and testing in a timely manner, creating and promoting a professional image, including outstanding telephone courtesy, pleasantness, the ability

to keep their composure and the use of judgment and tact in dealing with others.

  1. Working with multiple departments, including, but not limited to, surgery, lab, radiology, and manages the timely scheduling of surgeries, pre-op physicals, and testing for patients.

  2. Coordinate with hospitals and vendors for special cases or circumstances and all procedures requiring specific supplies or devices.

  3. Identifies ways to streamline the surgical scheduling process to increase its efficiency, thereby increasing patient satisfaction, improving patient care, and increasing revenue.

  4. Utilizes electronic systems as much as possible to ensure that others within the Munson Healthcare System have access to records.

  5. Ensures that prior authorizations, consent forms and/or referrals for all surgical, diagnostic procedures and treatment are completed as required for surgical procedures in a timely manner as required by individual insurances. Additionally, identifies how prior authorizations can be managed more effectively in a more efficient manner.

  6. Ensures that documentation is complete to support the accurate billing of surgical procedures, i.e., insurance verification, prior authorization, etc.

  7. Ensures that scheduling tools are complete, accurate and up to date at all times, through the use of timely checking and updating from voice mail, e-mail, memos, intranet communication, etc.

  8. Performs other duties as assigned.

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