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University of Florida PROGRAM AST in Gainesville, Florida


Apply now ( Job no: 518572

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Administrative/Professional, Office/Clerical, Veteran's Preference Eligible

Department: 20010000 - IP-INTERNATIONAL CENTER-GEN

Classification Title:

Program Assistant

Job Description:

Greet, welcome, answer main phone and manage email inbox for EVS

Prepare and send documents, DS-2019s, verification/invitation letters, etc. by USPS/DHL/FedEx; help visitors with social security applications; assist with creating, sorting, and mailing acceptance packages for exchange visitors; creates profiles in UF Abroad (TDS) for each exchange visitor; manage unit surveys

Plan and coordinate cultural exchange activities; create and send bi-weekly newsletter to exchange visitors

Manage document pickup/drop off

Create and maintain check-in folders/materials, including reordering mail supplies as needed by unit

Assist with check-in, back-up mail distribution, and assist advisers/directors/other staff as needed

Manage protecting transcripts with passwords and send to campus partners electronically

Perform other duties as assigned

Expected Salary:

$16.83 - $18.27

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and experience.

Preferred Qualifications:


Two (2) years appropriate experience


Familiarity with Microsoft (MS) Office (including Word, Excel, and PowerPoint)


Excellent oral and written skills communication skills


Ability to work with minimal supervision

Ability to work in an ever-changing, fast-paced office environment

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and three references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page ( for more specific information.

Health Assessment Required:No

Advertised: 13 Oct 2021 Eastern Daylight Time

Applications close: 20 Oct 2021 Eastern Daylight Time