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University of Wisconsin Oshkosh Library Services Assistant in Fox Cities Campus, Wisconsin

Library Services Assistant

Apply nowJob no:497345

Work type:Part-time

Location:Fox Cities Campus

Categories:University Staff

Working Title:Library Services Assistant

Official Title:Library Services Assistant - Advanced

Employment Class:University Staff



Terms of Employment:Continuous

Position Summary:

This position has responsibility for library circulation, interlibrary loan, materials processing and supervising student staff. Other duties include providing research assistance to users, performing other public and technical duties, and proctoring tests for students with documented testing accommodations. The work performed requires extensive knowledge of and experience with library practices and procedures, in addition to a significant degree of decision-making and problem-solving ability. The position supports the customer service and educational mission of the Library, works under general supervision and reports to the Academic Librarian.



  • Patron Services and Reference

  • Assist library users in resource discovery and retrieval.

  • Provide routine public service duties including the full range of circulation services.

  • Supervise activity in the library and field complaints or suggestions from library users.

  • Maintain a pleasant and user-friendly library physical space.

  • Participate in library team decision making to improve library space and services


  • Operations Oversight

  • Provide the full range of library services and operations when other personnel are not available.

  • Understand campus emergency procedures and assist with library evacuation, shelter, or other protocol as needed.

  • Follow established library opening and closing procedures, communicate security concerns to a supervisor or campus administration.

  • Recruit, interview, hire, train, schedule, mentor, supervise, and evaluate library student workers.


  • Accommodations Testing

  • Proctor tests, coordinate assistive technology or services as needed, assist with exam scheduling and handle confidential information appropriately.

  • Communicate regularly with faculty and staff regarding the approved Individual Accommodation Plan (IAP) testing process.


  • Materials and Collections

  • Manage interlibrary loan, both internal and external to the UW System.

  • Order supplies – communicating with campus and Polk Staff.

  • Promote new library resources to students, faculty and campus staff.

  • Oversee and/or conduct the processing of new materials.

  • Participate in weeding of physical materials.

  • Participate in inventory process per the institutional schedule.

  • Oversee and/or conduct shelving and shelf reading.

  • Manage the course reserves collection.


E. Additional Duties

  • Participate in library and campus committees.

  • Assist with library projects or initiatives as needed.

  • Participate in the shared development of policies and procedures.

  • Other duties as assigned by the supervisor.



  • Ability to train and oversee student workers

  • Ability to function independently under general supervision, as well as part of a team

  • Ability to perform multiple tasks and complete diverse projects simultaneously

  • Proficiency with windows operating system and computer applications including: Microsoft Office or equivalent and ability to navigate effectively within a web browser.

  • Skill in problem-solving and decision-making

  • Ability to communicate efficiently and effectively, in written and oral correspondence

  • Skill in consistently providing excellent customer service

  • Ability to demonstrate a sensitive treatment of patrons and staff

  • Ability to interpret and consistently apply policies and procedures

  • Ability to be punctual and work assigned hours

  • Is attentive to details


  • Previous library experience

To Apply:

Applicants must submit thefollowing documents using the online application: 1. Letter of interest (addressing all the required and preferred qualifications) 2. Resume 3. Three professional references.

For questions regarding your application and additional options to apply, contact Human Resources atrecruitment@uwosh.eduor 920-424-1166.

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by 09/29/2019, are ensured full consideration.Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement

The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contactafaction@uwosh.eduor 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy

All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization

The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see, or call UWO’s Police Department, at (920) 424-1212 for a paper copy.

Advertised:13 Sep 2019Central Daylight Time

Applications close: