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NAPA Anesthesia Billing Admin Specialist - Anesthesia in Falls Church, Virginia

About This Location

This position is responsible for ensuring that the office receives all anesthesia records or pain slips from each site for each patient that has received services. This position will make appropriate contact with each facility to follow up timely on any missing or incomplete records. Responsible for maintaining records on our shared drive and to properly scan all records into the correct station in our MedSuite billing system. Updates spreadsheet and daily work flow boards daily to ensure proper work flow and our ability to meet deadlines.

This position promotes the efficient processing of claims and claims productivity by verifying and entering patient’s demographic and insurance information into the practice management information system, obtaining accurate identification numbers and eligibility information from insurance carriers via the Internet and/or phone, and investigating errors generated from electronic claims submission.

Position Responsibilities


  • Responsible for receiving OR schedule and anesthesia /pain slips daily from each site;

  • Responsible for verifying anesthesia charge records/pain slips are received for each patient on the OR schedule;

  • Ensures that each charge record is complete with provider signatures and appropriate information filled in, and that any errors are reported to supervisor;

  • Verifies that charge records are in order of schedule and prepares batch header sheet with site/dos/count of patients;

  • Prepares daily documents accurately and thoroughly and investigates any missing records and notifies Supervisor of any missing records;

  • Ensures that proper procedures are followed when work is not received. This would be to contact the designated person to help get the information or to contact providers when appropriate. Also email to appropriate staff to let them know the day is not complete and what action is taken;

  • Ensures that work is scanned into correct station in practice management information system and is as legible as possible;

  • Responsible for maintaining a copy of all records on the shared drives. This information needs to be in correct folder with all folders correctly labeled;

  • Must meet weekly deadlines established by CBO and communicate if any deadlines are not met to Supervisor;

  • Ensures that daily work flow chart is updated each morning and noted with any problems. Also maintains schedule of all work and status of each site. Also updates spreadsheet daily for tracking purposes;

  • Ensures that information is accurate,organized and available upon request;

  • Ensures that all scanning machines in our office are maintained and that proper staff notified if not working properly.

  • Communicates with plans regarding verification of patient and insurance demographic information;

  • Investigates and responds to errors generated from electronic claims submissions;

  • Assists in researching eligibility submission problems;

  • Interfaces with other departments, external providers or clients, as may be required to resolve errors;

  • Initiates verbal and written correspondence to internal and external sources to verify patient and claim information;

  • Verifies patient information using links to hospitals and web based sites;

  • Provides back up support in all areas of the Front End Department, including courier duties;

  • Coordinates activities with other team members to insure timely distribution of work to outside locations;

  • Remains knowledgeable and current on third party requirements and regulatory guidelines at the federal, state, and local levels.

Position Requirements


  • This position requires a high school diploma or GED.

  • The Billing Specialist should have at least 3 yrs experience in either medical office or experience in document control.

  • Individual must have knowledge and experience using information management systems and word processing applications.

  • This position requires initiative, speed and ability to prioritize tasks and have reasoning aptitude.

  • Must be able to follow explicit instructions and be able to modify routine easily.

  • Dependable attendance is required and must be able to work effectively with co-workers in a team oriented environment as well as must be flexible and adaptable to changes in processes and operations in order to meet ongoing business needs.

  • Individual must have computer skill and the ability to effectively and efficiently use basic office equipment such as telephone, copier, fax machine, calculator. Strong verbal communication skills are required.

Company Overview

About North American Partners in Anesthesia

North American Partners in Anesthesia (NAPA) has evolved through more than 30 years to become a leader in anesthesia and perioperative services. Single specialty and clinician led, we remain committed to our mission of delivering exceptional patient experiences, every day. At NAPA, we cultivate leaders, promote work-life balance, and celebrate diversity. We know your success promotes our success, and we give you the tools and programs to achieve your goals. With flexibility, a collegial and collaborative environment, a wide range of market-leading benefits, and career opportunities from coast-to-coast, your future is waiting at NAPA.

Wherever your career is today, let us take you to new heights. Take a LEAP to the destination of choice in anesthesia.

Job LocationsUS-VA-Falls Church

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CategoryRevenue Cycle