Dewberry Office Manager in Fairfax, Virginia
Dewberry is currently seeking a detail-oriented Office Manager to support the Site/Civil Engineers in our Fairfax, VA office. Typical assignments are diverse and require strong communication and collaboration skills. This position will provide the opportunity to support our Business Unit Manager, and project managers/engineers with project account set-up, financial reporting support, progress reports, invoices, proofreading, project document support, specifications, as well as overall office administration.
Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.
Financial Coordination Responsibilities:
Processing subconsultant agreements and invoices
Collections and tracking outstanding invoices
Assist Project Managers with progress reports, manual invoices and payment applications before month end
Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed)
Assist with day-to-day financial management of assigned project – including job/contract set up, coordinating contract review and job close out
Meeting and event coordination (schedule food and beverage services, set up virtual meetings, send reminders)
Manage travel, as needed
Ordering office and breakroom supplies
Handle sensitive information with complete discretion
File and archive both electronic and hard copy project-related documents
Track department’s leads using internal lead tracking software for proposals and change orders
Assist with delivering documents to permitting agencies
Manage incoming mail, assist with the packaging and coordination of mailing letters, site/hearing notices
Other administrative duties as required
Bachelor’s degree preferred
Minimum of 3 years of bookkeeping/accounting experience
Experience working with Engineering or Architectural firm a plus
Expert level knowledge of Microsoft Office products including MS Word, MS Excel, MS PowerPoint, MS Outlook and Adobe Acrobat required
Must have strong mathematical skills for accounting and financial reporting
Must possess the ability to create improved work efficiencies through the effective application of technology
Must be service oriented and flexible with a “can do” attitude
Must be able to organize and prioritize workload as needed to meet schedules
*At this time, Dewberry will not sponsor a new applicant for work authorization.
*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.
*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.
Relocation Bonus Eligible: No
Service Line: IES
External Company URL: www.dewberry.com
Street: 8401 Arlington Boulevard