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Fairfax County Sheriff's Office Legal Records Manager II in Fairfax, Virginia

Legal Records Manager II

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Legal Records Manager II

Salary

$56,816.03 - $94,693.25 Annually

Location

FAIRFAX (FJ16), VA

Job Type

FT Salary W BN

Department

Circuit Court & Records

Job Number

20-01857

Closing

12/4/2020 11:59 PM Eastern

Pay Grade

S23

Posting Type

Open to General Public

  • Description

  • Benefits

  • Questions

Job Announcement

Serves as the manager of the Civil Division in the Circuit Court and provides program oversight to Civil Case Processing Team and Civil Case Intake Team. Duties include:

  • Plans, directs and oversees the operations and staff engaging in civil case processing services.

  • Provides leadership, operational oversight, divisional budget, and staff development.

  • Sets division priorities, assigns tasks to maximize resources and distributes workload and ensures effective workflow management.

  • Ensures conformance to all applicable requirements of the Commonwealth of Virginia, the Code of Virginia and Fairfax County and Circuit Court policies, procedures and standards.

  • Performs other duties as assigned.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Circuit Court

  • Directs and coordinates the activities of a major division of Circuit Court, with oversight responsibility for several sections performing specialized functions;

  • Formulates, monitors, and updates divisional policies and procedures;

  • Prepares and monitors divisional budget;

  • Performs long- and short-term planning and analysis;

  • Serves as a resource to provide guidance on complex legal or court processes;

  • Ensures staff knowledge and program conformance with requirements of the Commonwealth of Virginia, the Virginia Code, and other applicable laws and regulations;

  • Liaises with the Virginia State and Fairfax County officials (VA Supreme Court, VA State Police, Commonwealth's Attorneys, County Attorneys), local jurisdictions' administrative offices, private law firms, the local Bar Associations, and the public;

  • Performs various personnel duties, i.e., employee selection, coaching, training, performance evaluation and disciplinary actions.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

  • Considerable knowledge of the functions of the assigned business areas and/or court procedures;

  • Considerable knowledge of the Code of Virginia, the Virginia Supreme Court's Clerk's Manual, laws and regulations related to the assigned business areas;

  • Knowledge of the principles of human resources management;

  • Knowledge of the principles of budget and accounting procedures;

  • Ability to evaluate operations and procedures to ensure compliance with applicable laws and regulations;

  • Ability to formulate and implement operating policies and procedures;

  • Ability to prepare and present complex and comprehensive report, both orally and in writing;

  • Ability to brief superiors effectively, with a high degree of situational awareness;

  • Ability to direct and coordinate the varied and specialized activities of a large staff;

  • Ability to interpret and explain complex rules and regulations to staff and customers;

  • Ability to communicate courteously and effectively, both verbally and in writing;

  • Ability to motivate, develop, and direct staff;

  • Ability to plan, organize, assign, train and evaluate the work of subordinates;

  • Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience, and training equivalent to the following:

(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the functional area; plus two years of progressively responsible experience providing administrative support, technical support, customer service, or working in a court or legal environment. At least one year must include supervisory experience.

UNDERFILL REQUIREMENTS:

This position may be underfilled as a Legal Records Manager I (Grade S21; $51,805.31 - $86,341.63). The employment standards for the Legal Records Manager I are any combination of education, experience, and training equivalent to the following:

(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the functional area.

Bridge Class Employment Standards:

Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level.

This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to the experience at the Administrative Assistant IV, or higher, level.

The purpose of this bridge class is to promote upward mobility with the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.

Underfill candidates must be able to meet the minimum qualifications of the Legal Records Manager II within two years of the job announcement's closing date by 12/04/2022.

Applicants hired at the underfill level will be non-competitively promoted to the Legal Records Manager II level upon successful completion of an underfill agreement.

CERTIFICATES AND LICENSES REQUIRED:

Not applicable.

PREFERRED QUALIFICATIONS:

  • Four or more years of court and/or legal experience.

  • Two or more years of supervisory experience.

  • Knowledge of the Code of Virginia and regulations in relevant areas.

  • Excellent customer service skills.

  • Ability to evaluate operations and ensure compliance with applicable laws and regulations.

  • Ability to formulate and implement operating policies and procedures.

  • Ability to prepare and present complex and comprehensive report, both orally and in writing.

  • Ability to exercise tact, discretion, initiative, creativity, and independent judgment.

  • Proficient in Microsoft Word.

NECESSARY SPECIAL REQUIREMENTS:

The appointee to the position must satisfactorily complete a criminal background check.

PHYSICAL REQUIREMENTS:

Duties are generally sedentary. Must be able to input and retrieve data from a computer. Must be able to lift files, boxes and equipment weighing up to 10 pounds. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include a written exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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