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Colorado State TERM LIMITED CIIS Data Exchange Coordinator in Denver Metro, Colorado

TERM LIMITED CIIS Data Exchange Coordinator

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TERM LIMITED CIIS Data Exchange Coordinator

Salary

$4,646.00 - $5,724.00 Monthly

Location

Denver Metro, CO

Job Type

Full Time

Department

Department of Public Health & Environment

Job Number

FAA#00322-09/2021

Closing

10/22/2021 11:59 PM Mountain

  • Description

  • Benefits

  • Questions

Department Information

Remote working potential within the State of Colorado.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

This announcement will remain open until we have identified an adequate applicant pool, whichever comes first. Applicants are strongly encouraged to apply early.

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

This is a term-limited position. Funding cannot be guaranteed beyond June 30, 2024. The incumbent in this position must be willing and able to resign on this date or when funds run out, whichever comes first.

Be BOLD and make a real difference . . .

Do you desire a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a position that makes a direct impact on improving the lives of Coloradans. Our mission is to advance Colorado's health and protect the places we live, work, learn, and play. Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

  • Employee wellness programs and facilities

  • Extensive internal professional development opportunities on a wide variety of subjects

  • Bike to work programs, including access to storage lockers and bike racks

  • Distinctive career advancement opportunities throughout the State system

  • Strong, yet flexible retirement benefits (http://www.colorado.gov/cs/Satellite?c=Page%CF%87ldpagename=DPA-DHR%2FDHRLayout&cid=1213025229644&pagename=DHRWrapper) including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

  • Medical and dental health plans (http://www.colorado.gov/cs/Satellite/DPA-DHR/DHR/1236690495481)

  • Paid life insurance

  • Short- and long-term disability coverage

  • 10 paid holidays per year plus generous personal time off

  • Mentoring program with opportunities for mentors and mentees

  • Tuition assistance for college level courses including Masters degree programs

  • Excellent work-life programs, such as flexible schedules, and

  • A variety of employee resource groups

    Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

Description of Job

The Work Unit:

The Colorado Department of Public Health and Environment serves Coloradans by providing high-quality, cost-effective public health and environmental protection services that promote healthy people in healthy places. Staff members focus on evidence-based best practices in the public health and environmental fields and play a critical role in educating people in Colorado so they can make informed choices. In addition to maintaining and enhancing our core programs, the department continues to identify and respond to emerging issues affecting Colorado's public and environmental health.

The Division of Disease Control and Public Health Response (DCPHR) is the department’s lead surveillance, planning and response arm for public events including communicable disease outbreaks and epidemics, pandemics, bioterrorism, and other public health and mass casualty events and disasters. The division includes the Office of Emergency Preparedness and Response; State Public Health Laboratory; Communicable Disease Branch; Immunization Branch; Public Health Informatics, Reporting, and Refugee Branch; and Operations Branch. The Division exists to ensure that the Department has the ability to effectively prepare for, monitor, detect, diagnose, investigate, and nimbly respond to all types of conditions, events and disasters that impact the public’s health.

This position is located in the Immunization Branch of the Disease Control and Public Health Response (DCPHR) division. The Colorado Immunization Branch (CIB) works to reduce vaccine-preventable disease by developing and implementing programs designed to positively influence the uptake of immunizations across the lifespan. CIB utilizes a variety of strategies to promote education, optimize vaccine resources, assure access to vaccines and maintain the Colorado Immunization Information System (CIIS), a confidential, population-based, computerized information system that collects and consolidates immunization data for Coloradans of all ages from a variety of sources and provide tools for designing and sustaining effective immunization strategies at the provider and program levels. CIB also operates the Federal Vaccines for Children (VFC) program, the Federal Section 317 program, and all immunization education and outreach activities.

The work unit is the Interoperability Unit within the CIIS program. The purpose of CIIS is to collect and consolidate immunization information from public and private healthcare providers throughout Colorado to provide real-time information for clinical decision-making at the ‘point of care’ about which immunization(s) an individual needs at the time of each healthcare visit. In addition, CIIS is used by healthcare providers and public health to identify and notify immunization coverage rates in the state and in sub-populations for public policy development and to target interventions to improve immunization coverage rates.

The Position:

This position provides education, training and technical assistance to public and community health agencies and private and federal healthcare providers on immunization electronic data exchange practices and standards. This position serves as a project manager by coordinating and implementing electronic health record (EHR) interfaces from healthcare providers and other data senders such as health insurance plans, pharmacies, local public health agencies and federal entities (Department of Defense, Veterans Affairs, etc.). Coordinates with other state immunization information systems (IIS) to develop inter-jurisdictional data exchange. Contributes to data exchange guidance and procedures. Responsible for project management and communications regarding interface implementation progress through the Colorado Public Health Reporting (CoPHR) portal.

Data Exchange Project Management

  • Works with healthcare providers to assess the EHR system in use within their clinic and determine if electronic data exchange with CIIS is possible.

  • Coordinates with federal entities (e.g., Department of Defense, Veterans Administration, Bureau of Prisons, etc.) for interfaces that will connect to CIIS through the IZ Gateway.

  • Collaborates with EHR vendors for data exchange design, development, and testing.

  • Consults with healthcare providers, federal entities and other IIS program concerning data exchange needs.

  • Negotiates terms of data exchange to CIIS to ensure that data transfers occur in a timely and accurate manner.

  • Manages the details of numerous projects simultaneously while maintaining a personal connection with each primary contact throughout the interface project.

  • Tracks all project management activities for interface projects within the iSIIS Vision application.

  • Ascertains, analyzes and interprets relevant federal and state statutes, public health and health information technology standards, and other appropriate resources for federal entities, healthcare providers and EHR vendors pursuing data exchange with CIIS in order to determine if an EHR interface is (1) technically feasible and (2) in compliance with national and CIIS specific requirements.

Data Exchange Education and Technical Support

  • Educates EHR vendors, healthcare providers, federal entities and other state IIS programs about immunization data exchange standards and requirements.

  • Facilitates immunization-focused EHR training for healthcare providers to ensure they know how to accurately collect all required information in their EHR for CIIS data exchange.

  • Provides technical assistance and guidance regarding Colorado Public Health Reporting (CoPHR) portal enrollment, HL7 pre- testing, CIIS enrollment requirements and CoPHR portal navigation.

  • Creates and maintains EHR-specific guidance to better educate healthcare providers on the specific issues and solutions observed in their respective EHRs.

    CIIS Data Quality Maintenance

  • De-duplicates data identified by automated system processes and by CIIS users within the CIIS web application.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:

To be considered for this position, you must meet one of the following options for consideration.

(OPTION 1) Experience Substitution

  • Six years of full- time professional experience in data exchange, electronic health record systems, data interfaces, and project management.

OR

(OPTION 2)

  • Graduation on from an accredited college or university with a bachelor's degree in computer science, data science, public health, or a closely related healthcare field

AND

  • Two years of full- time professional experience in data exchange, electronic health record systems, data interfaces, and project management.

    OR

    (OPTION 3) Advanced Education Substitution

  • A Master's degree from an accredited college or university in computer science, data science, public health, or a closely related healthcare field.

This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated. A copy of your transcript must be submitted at the time of application (Unofficial transcripts are acceptable.)

PREFERRED AND ESSENTIAL COMPETENCIES:

The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate.

  • Ability to gather relevant information; identify and analyze problems; and use sound reasoning to arrive at conclusions.

  • Ability to organize and work efficiently.

  • Ability to determine objectives and strategies; set priorities; coordinate with others.

  • Ability to speak and write clearly and concisely.

  • A master's degree in public health.

  • Experience in data exchange design and development.

  • Experience in Electronic Health Records

  • Takes the initiative to act on follow through on work activities.

  • Excellent verbal and written communication on skills.

  • Ability to make sound decisions utilizing critical thinking skills.

Pursuant to CDPHE policy, a criminal history background check is required for all positions at CDPHE.

Critical Status: Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

Critical Status: Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

Effective September 20, 2021, this position will require documented proof of full COVID-19 vaccination. New employees will be required to provide attestation to their status with proof of vaccination upon hire. Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance.

Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the State of Colorado’s Public Health Order and guidance issued by the Colorado Department of Public Health & Environment.

Critical Status: Must be available in the event of an emergency, (e.g., bio-terrorist attack, chemical attack, disease outbreak or all hazards) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

Critical Status: Must be available in the event of the activation of the Continuity of Operations Plan (COOP) and be required to report to work immediately at the regular or alternate location. During this time, travel restrictions may be in place.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

A complete application packet must include:

  • A completed State of Colorado application.

  • A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position.

  • If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

  • If using education to qualify, a copy of your college/university transcripts. Transcripts can be attached to your colorado.gov/jobs application.

The Selection Process:

  • All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

  • Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

  • Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

  • A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at cdphe.humanresources@state.co.us or call 303-692-2060, option 5.

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