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Colorado State Informatics Manager- Office of Behavioral Health in Denver, Colorado

Informatics Manager- Office of Behavioral Health

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Informatics Manager- Office of Behavioral Health

Salary

$7,148.00 - $10,835.00 Monthly

Location

Denver, CO

Job Type

Full Time

Department

Colorado Department of Human Services

Job Number

IIC 04168 3/24/2020

Closing

4/16/2020 11:59 PM Mountain

  • Description

  • Benefits

  • Questions

Department Information

This position is only open to current Colorado State residents.

About Us

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to rewarding and meaningful work, we offer excellent benefits:

  • Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

  • Medical and dental health plans

  • Employer supplemented Health Savings Account

  • Paid life insurance

  • Short- and long-term disability coverage

  • 10 paid holidays per year plus vacation and sick leave

  • BenefitHub state employee discount program

  • CafeWell employee wellness program

  • Excellent work-life programs, such as flexible schedules, training and more

About the Office of Behavioral Health

Located within the Colorado Department of Human Services, the Office of Behavioral Health (OBH) is the State's behavioral health authority. OBH is responsible for policy development, service provision and coordination, program monitoring and evaluation, and administrative oversight for the public behavioral health system. OBH funds, supports and monitors numerous mental health and substance abuse community programs and providers, and reviews and designates the State's 27-65 providers. OBH also operates the Colorado Mental Health Institutes at Fort Logan and Pueblo. OBH executes the State's federal responsibilities as the State Mental Health Authority and the State Substance Abuse Authority for the purposes of administering federal mental health and substance abuse block grant funds.

The Mental Health Institutes (MHI) Division is an organizational work unit within the Office of Behavioral Health. This work unit is responsible for overall management of the two state Colorado Mental Health Institutes at Ft. Logan and Pueblo including all patients, programs and activities.

Description of Job

About this Work Unit:

The Information Management (IM) Unit supports the Colorado Mental Health Institutes (MHI) and Forensic Services Division (FSDV) within the CDHS Office of Behavioral Health (OBH). This technical and analytical team: (a) operates and modifies vendor-hosted health systems (including BEHR, the Behavioral Electronic Health Record), and develops supplementary information systems, including a variety of patient treatment, performance improvement, analytical, legal, and financial databases; (b) provides front-end system support, customer support, user access and data security, and trains staff in the use of these systems; and (c) creates routine and ad hoc reports for management, regulatory entities, and external stakeholders. The IM Unit also provides systems support to users, in coordination with the Governor's Office of Information Technology (OIT). Cross trains with other members of the development team to attain and maintain a broad understanding of the EHR and its supporting applications to serve as a support liaison to the Fort Logan and Pueblo campuses.

Purpose of this Position:

This position has been delegated Staff Authority in Informatics at CMHIFL. This position is solely responsible for the coordination and facilitation of BEHR user groups at the Institute; the compilation and prioritization of requested changes to BEHR and related systems as end-user specifications; coordination with the lnformaticist counterpart at CMHIP to ensure that recommendations from user groups reflect shared decision-making; adherence to BEHR

change-control protocols, and the dissemination of decisions related to BEHR design, specifications, enhancement requests, and management direction and guidance for future system development. This position plays a key role in the overall operation of the clinical departments at CMHIFL and CMHIP, with respect to compliance monitoring (based upon BEHR outputs and analyses), and in using clinical data to improve operational performance and clinical outcomes.

This position coordinates and collaborates with leadership across the hospital to assess, plan, improve, evaluate and maintain the BEHR. This position adheres to and references regulatory

standards, including, but not limited to, The Joint Commission Standards, the Centers for Medicare and Medicaid, Colorado Department of Public Health and Environment, CCR 27- 65, Colorado Department Personnel Rules and Regulations, and the Colorado Department of Human Services. The position develops curricula and provides BEHR in-services, training and end-user support. The position routinely evaluates the Institute's needs to ensure training effectiveness.

Job Duties:

  • This position coordinates and leads BEHR user groups at CMHIFL with the goal of planning, compiling and prioritizing requested changes into BEHR and related systems at end-user specifications.

  • The position documents and reviews suggested changes, tasks and system modifications with its counterpart at CMHIP to ensure that recommendations from user groups reflect a shared objective across both Institutes.

  • The position researches national and state-wide standards of practices to ensure the BEHR system meets norms, regulatory compliance and business needs of the Institutes.

  • The position is responsible for cross-referencing, developing, implementing and maintaining policy updates, performance standards and quality control processes to ensure continuity and compliance throughout the Insitute.

  • The position applies change control protocols when requested modifications are approved by the BEHR Manager, IM Development team and vendor.

  • The position disseminates decisions related to BEHR re-design, specifications, enhancement requests, management direction and guidance for future system development.

  • The position facilitates the integration of data and systems information to business, administrative and clinical staff (e.g., medical and psychiatric providers, physicians, nursing staff, occupational therapists, recreation therapists, physical therapists, respiratory therapists, social workers, psychologists, lab technicians, pharmacists, dieticians, etc.

  • The position is responsible for analyzing systems and defining criteria for improved clinical outcomes.

  • The position applies advanced knowledge of modern computer and information technologies related to the healthcare field.

  • The position analyzes systems and defines criteria for improved clinical outcomes by proactively promoting the use of the BEHR system and other ancillary systems to aid in quality assurance.

  • The position is responsible for developing curricula, presenting BEHR NEO monthly and annual classes and discipline-specific training. The position also provides ad hoc training whenever needed or requested.

  • The position coordinates these training activities in collaboration with its counterpart at CMHIP to ensure both institutes are using the same content and approach to teaching system protocols. Following training, the position evaluates content and methodology based on recommendations from the Hospital Management Group, post-training surveys and participant feedback.

  • The position responds to requests for end-user support from clinical staff or business/administrative professionals.

  • The position works alongside end users (point of care) to provide training and coaching to improve BEHR usage. The position maintains proficiency in all aspects of the system to knowledgeably assist staff.

  • The position communicates training needs and schedules to Hospital Management Group, Department/Discipline Directors and the Staff Education Department.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Experience:

Five years of professional experience in an occupational field related to the work assigned to the position.

Education:

Bachelor's degree from an accredited institution in a field of study related to the work assignment.

Substitutions:

Appropriate experience will substitute for the degree requirement on a year-for-year basis.

Additional appropriate education will substitute for the required experience on a year-for-year

basis.

Preferred Qualifications:

  • Maintenance of an automated system;

  • Basic understanding of database design and functional concepts;

  • Extracting and analyzing data; using MS Office (Word, PowerPoint, Excel and Access);

  • Working in a customer-support role

  • Working in a healthcare setting and/or with a health-care automated system

  • Masters degree in a related healthcare/informatics field

  • Certification in Informatics

  • Training clinicians in use of an EHR

  • Mapping clinical workflows

Conditions of Employment:

  • Travel : This position may be required to travel to downtown Denver or CMHIP in Pueblo.

  • Full Background - Name check, TRAILS, Drug Screen and Fingerprinting, CAPS

  • Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

How to Apply (PLEASE READ CAREFULLY)

Applicants are required to attach a cover letter and resume to their application. Applications without a cover letter and resume will not be considered.

Please note that ONLY your State of Colorado job application will be reviewed during the initial screening; if you submit a resume and cover letter, they will be reviewed in later stages of the selection process. Therefore, it is paramount that you clearly describe all of your relevant experience on the application itself. Applications left blank or marked "SEE RESUME" will not be considered.

Your application will be reviewed against the minimum qualifications for the position. If your application demonstrates that you meet the minimum qualifications, you will be invited to the comparative analysis process, which is described below.

Note: Current and former employees (transfers, voluntary demotions and reinstatements) are required to apply and participate in the comparative analysis process.

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

Supplemental Information

Comparative Analysis Process

The Assessment Process:

Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. The comparative analysis for this position will include a review of your application material and your responses to any supplemental questions. Applications and responses will be reviewed by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.

Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Competencies and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.

If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.

Note: Transfers, voluntary demotions and reinstatements are required to apply and participate in the selection process.

If you have recruitment questions about this position please contact heather.woolbright@state.co.us

"The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment Guidelines for EDI Compliance for Job Announcements in CO-Jobs Prepared by: Department of Personnel & Administration Division of Human Resources, Consulting Services Page 1 of 3 January 29, 2020 opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations:

CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791

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