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Allina Health System Administrative Assistant in Cottage Grove, Minnesota

Advertisement Date Posted: February 18, 2021 Department: 62059900 Allina Health Group Cottage Grove Shift: Day (United States of America) Hours Per Week: 20 Union Contract: Non-Union Weekend Rotation: None Job Summary: Perform department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintain data bases and generate reports. May perform client scheduling and receptionist duties. Job Description: Principle Responsibilities Perform clerical tasks. Complete tasks such as typing, preparation of documents, mailing. Answer phones and make client / business associate calls. Maintain client records. Perform billing tasks, and compile data. Maintain databases and Excel spreadsheets. Generate reports. Provide department support. May schedule patient / client visits. May perform receptionist and check-in function. May order supplies. May coordinate meetings, conferences, presentations, travel arrangements. May have responsibility for assigned projects. May manage employee and leader schedules and calendars. May write correspondence to internal customers, or to clients or business associates. May manage provider schedules, expenses and / or education tracking. May manage department timecards. May manage department website. Other duties as assigned. Job Requirements High School or GED required Associate's or Vocational degree in related field preferred 2 to 5 Years in administrative support or secretarial experience required and 2 to 5 Years in Microsoft Office functions and computer technology required and 2 to 5 Years in electronic medical record experience preferred Leadership Capabilities See the Big Picture: Know where we are going as an organization. Use sound judgement and critical thinking to make good decisions that support our mission. I know where Allina is going and how my role fits into this picture I capture important lessons and share them to foster innovation I am good at anticipating the implications of my decisions I understand and apply the disciplines of continuous improvement Inspire Greatness: Inspire others by connecting their purpose to the broader mission. Lead others through change and celebrate success. I help my team connect to the broader mission I see and fulfill my role in motivating the team around me I celebrate success and help my partners see what is possible with change I call out and address unexpected roadblocks or problems Foster Learning and Growth: Role model growth, ongoing development and self-care. Empower, coach and encourage others to be at their best selves. I role-model self-care and ongoing development I share my knowledge and coach others to foster growth and success I demonstrate enthusiasm for learning I candidly advocate for the resources I need I support my colleagues in their development and growth Deliver Excellence: Set and align clear goals, measure results, and continually improve safety, quality, experience, and innovation. I take ownership of outcomes and fulfillment of goals I facilitate adjustments to assure positive results I work with a sense of urgency, concern and determination I use well-grounded approaches to create sustainable solutions repeatedly I engage and foster improvements to impact safety, quality, and efficiency Succeed Together: Connect with others authentically. Recognize the value of each individual and seek diverse points of view. Collaborate to succeed together. I consider how decisions might impact my colleagues I am generous in my commitment to supporting the needs of my partners I respect others' opinions, praise good work and encourage all team members to be involved I seek common ground and work to create mutually beneficial outcomes Functional Competencies Functional Knowledge: Expertise in his/her discipline and understands thes