SC Department of Public Safety Accountant/Fiscal Analyst II - Headquarters Negotiable within Lowcountry Region in Charleston County, South Carolina
*CAREERS AT DHEC: *Work that makes a difference!
Pursuing Excellence, Inspiring Innovation, Promoting Teamwork, Embracing Service
UNDER GENERAL SUPERVISION THE REGION BUSINESS MANAGER, MAINTAIN ALL REQUIRED DOCUMENTATION FOR BUDGETING AND FUNDING FOR THE PUBLIC HEALTH REGION.
Assistant to Business Manager for Budgets/Finance: Performs, coordinates, and assists in business management/finance activities associated with fiscal management for Lowcountry. Provides funding for travel vouchers, fund reservation’s, FV60 payments-accounts payable, purchase orders, and contracts to procurement/finance/contract office staff. Funds medical, supplies, procurement invoices on BPOs to ensure correct funding is assigned to appropriate program. Fund and approve travel funding and inservice request travel for Lowcountry employees to ensure accuracy of funding. Processes monthly Purchasing Card Payment via FR.
Processes Request for Transfers and Budget Transfers as needed to maintain accurate expenditures in the use of State, Federal and Earned fund. Generate and “work” the Outstanding Encumbrance Report in SCEIS monthly and Monitor all encumbered funds with expiration dates to ensure funds are spent within their effective dates monthly. Generates reports as necessary for Region Staff and Central Office staff. Will generate reports as necessary for Accounts Receivable. Monitors and assists with management of daily balancing transactions in budgets. Assists Business Manager in balancing personnel budget and operating budget for Lowcountry
PCAS Coordinator for Lowcountry Public Health Region. Uploads monthly PCAS submission to Central Office, reconciles PCAS using Doc View correcting any errors notes. Assists staff by answering any questions pertaining to PCAS. Provide reports as required. Enters on-call time sheets and assists with timesheets in SCEIS for hourly personnel.
Audits all source documentation to ensure proper accounts/calculations are correct in travel, accounts payable and procurement by processing RFTs (Reverse Funds Transfer) with the correct documentation and funding. Assists Management staff in implementing auditing procedural changes with the Region. Prepares and processes necessary paperwork for cash box request received from the region. Conducts quarterly audits for the Regions' cash boxes and maintain supporting documentation for all audits and recommends corrective actions to the Region Business Manager. Prepare and maintain current square footage reports of each site in Lowcountry Public Health Region for annual reporting, keeping any changes to sites up to date. Verifies quarterly of any changes that occur with each site.
Prepares and maintains current square footage reports of each site in the Lowcountry Public Region for annual reporting.
Keeping any changes to sites up to date. Verifies quarterly of any changes that occur with each site. Supervises 2 Fiscal Technicians positions – Travel Coordinator & Accounts Payable Lead.
Emergency Preparedness – Participates in emergency or major disaster events as outlined in the DHEC/Lowcountry Public Health Plans. During major disaster/emergency events, employee will be subject to 24-hour call and summoned to duty as needed.
Performs other related duties as required.
Minimum and Additional Requirements
*State Minimum Requirements: *A high school diploma and professional experience in a related area such as accounting, auditing, finance or banking. A bachelor's degree with multiple accounting courses may be substituted for the required work experience.
INSTITUTIONS OF HIGHER LEARNING MUST BE RECOGNIZED BY THE COUNCIL FOR HIGHER EDUCATION ACCREDITATION.
*Agency Additional Requirements: High School Diploma and 5 years of experience in office accounting, billing, preparing agency contracts and processing purchase orders. Experience in auditing financial records required. Proficient in Microsoft Word & Excel. *
ABILITY TO TYPE 50 WORDS PER MINUTE. ABILITY TO COMMUNICATE EFFECTIVELY BOTH ORALLY AND WRITTEN. DPO CERTIFICATION REQUIRED TO OBTAIN WITHIN 6 MONTHS OF HIRE DATE. ABILITY TO CREATE AND ANLAYZE COMPLEX APPROACH DATABASES. MAINTAIN CONFIDENTIALITY AND WORK WELL WITH OTHERS. MUST BE ABLE TO EXERCISE JUDGEMENT AND DISCRETION IN INTERPRETING AND APPLYING DHEC AND PROGRAM POLICIES.
*ABILITY TO LIFT 30 LBS. MUST PROCESS A VALID DRIVER'S LICENSE AND PROVIDE OWN TRANSPORTATION. MUST BE ABLE TO WORK 37.5 HOURS PER WEEK WITH SOME HOURS BEFORE/AFTER 8:30 A.M. AND 5:00 P.M. MAYBE REQUIRED TO TRAVEL TO OTHER SITES IN THE LOWCOUNTRY REGION/STATE. *
Experience in supervision and management preferred.
AGENCY ADDITIONAL REQUIREMENTS
All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment.
In accordance with the State's Disaster Plan, which includes hazardous weather, DHEC employees may be required to work in times of an emergency or disaster.
If the state minimum and agency additional requirements require a degree, applicants will be required to upload a copy (official or unofficial) of the transcript as an attachment to the application. Please note that some of the areas of the agency may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. (yes or no) required.
DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
SC DHEC is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DHEC does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Salary: $33,494.00 - $61,975.00 Annually
Location: Charleston County, SC
Job Type: FTE - Full-Time
Job Number: 110324 / 61007785
Closing: 3/3/2021 11:59 PM Eastern
Class Code: AD22
Position Number: 61007785 / 110324
Normal Work Schedule: Monday - Friday (8:30 - 5:00)
Pay Band: Band 5
Hiring Range - Min.: $44,000.00
Hiring Range - Max.: $52,000.00
Opening Date: 02/19/2021
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures: If you meet the requirements of the position and would like to be considered, you must submit a state application online. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications fir the position. the quality of the application presented (completeness and accuracy as well as grammar and spelling) will be considered prior to the offer of an interview. A criminal records check will be conducted prior to the offer of employment. Applications will be accepted until 11:59pm on the stated closing date. Donna Graff, personnel Coordinator I, phone: (843)-953-2586 or email@example.com
Agency: State of South Carolina DHEC-PH Region-Low Country
Address: 4050 Bridge View Drive North Charleston, South Carolina, 29405