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City Of Black Hawk Information Specialist in Black Hawk, Colorado

CITY OF BLACK HAWK2021 Job DescriptionJOB TITLE: Information Specialist DEPARTMENT: Administrative ServicesREPORTS TO: Administrative Services EXEMPT: No DirectorSALARY RANGE: $28.75 - $37.38 / HRHIRING RANGE: $28.75 - $33.06 / HRSUMMARYThe Information Specialist is an integral part of the Executive Teamsupporting the Administrative Services Department. The incumbent will helpdefine and will create internal and external marketing materials, signs,banners, and historical plaques. Creativity, expertise in Adobe Suite,and editing/layout experience are paramount for capturing the City'svision through a wide range of communication mediums touting the City'sexplosive growth and opportunities, attracting entrepreneurs to join theCity's emerging Gregory Street development Plaza and Artisans' Point.The incumbent shall display initiative, good judgment, and a sense ofdecorum appropriate and suitable to the executive office.ESSENTIAL DUTIES AND RESPONSIBILITIESCommunicationsMaintain City of Black Hawk branding and identityguidelines, form templates, and letterhead.Maintain printed branded advertising materials.Maintain marketing inventory and branded merchandise supply orders.Maintain City website home and review department pages.May maintain City social media accounts.Greet visitors and respond to common inquiries or complaintsfrom the general public, residents, City employees, officials, andoutside agencies in a positive, tactful and expedient manner.Ability to effectively present, both in verbal and writtenform, information for elected officials, members of the Management Team,City employees, the public, and outside agencies.Work under pressure and meet deadlines.Perform other duties as assigned.Risk ManagementAssist the Administrative Services Director in preparingannual evaluations of property/casualty and workers' compensationinsurance through City's Insurance broker.Receive, process, and file property/casualty claims forthe City; research the validity of the claim by gathering information,such as police reports, and discuss liability with appropriate managementstaff and outside insurance company; prepare staff reports, resolutions,and/or proper correspondence related to claims; prepare documents andgather data to pursue cost recovery and restitution for the City.Assist in annual loss control audit and property inspection. Perform other duties as assigned.Administrative ServicesStay up to date on City policies, procedures, laws, andregulations in response to inquiries and complaints; refer inquiries andprocess. Perform a wide variety of complex, responsible, andconfidential office duties.Compile information to be used in special projects andreports. Maintain and update all projects, reports, and written files.Independently respond to letters and general correspondence ofa routine nature.Perform a variety of general office support duties,including the following: making copies; receiving, sorting, andtime-stamping documents; distributing incoming and outgoingcorrespondence; and maintaining and ordering office supplies.Serve as primary postal and UPS clerk for the City. Pickup, deliver, and process mail from the post office and UPS pickup anddelivery. Maintain postage meter machine and shipping accounts.Initiate and maintain a variety of files and records relatingto the Department.Maintain and update resource materials.Maintain active membership status of various organizations forthe Department.Maintain appointment schedules and calendars; arrangemeetings and conferences.Create and maintain standard operating procedures forAdministrative Services Department in Policy and Procedure Manager software.Provide notary services for the public and City staff.Perform other duties as assigned.City Clerk's OfficeMay assist in assembling City Council agenda items.Serve as back up to the Deputy City Clerk, covering officeduring lunch breaks and vacations.Perform other duties as assigned.SUPERVISORY RESPONSIBILITIESNone.QUALIFICATIONSIn-dept