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Plan International USA Internal Controller - Bafata PU in Bissau, United States

Internal Controller - Bafata PU

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Date:02-Apr-2021

Location:Bafata, Guinea-Bissau

Company:Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

Title

Internal Controller Assistant

Functional Area

Internal Control

Reports to

Country Director

Location

PIIA (Bafata)

Travel required

10% to country Office

Effective Date

March-2021

Grade

C2

role PURPOSE

The Internal Control function is part of the second line ofdefence,supporting the implementation of effective risk management through monitoring the functioning of the program units and projects internal controls to ensure that these comply withorganisationalpolicies, procedures and guidelines. Additionally, the incumbent is responsible for coordinating all internal audits, following up on audit action lists, support facilitating partner due diligence and assessments, and support Internal Controller in coordinating risk management reviews.

Dimensions of the Role

  • Reports directly to the Internal Controller with dotted line to the Program Influencing and Implementing Manager

  • Acts as support person for regular review of the Projects Risk Register

Accountabilities

Internal Control

  • Develops (in consultation with the Internal Controller), coordinates and implements a comprehensive internal control (audit) schedule that ensures regular coverage of every program unit and projects

  • Participates in other sensitive reviews and investigations as assigned

  • Prepares reports for the supervisor on internal control assignments undertaken

  • Participates in the design of all tools required for the internal control work (working papers, reporting format and protocols, etc)

  • Participates in any required self-assessment exercises on the effectiveness of internal controls

  • Advises and supports the PIIAM in the strengthening of internal controls, systems and processes

  • Facilitates the sharing of learning, based on best practices within the organization as well as on best practices from the programs and Projects

  • Actively participates in any audit networks in the country concerning internal controls and risk management

  • Contributes to the induction of new staff members upon request on risk management, the control framework and the role of internal control

Partner Risk Management

  • Participates when the due diligence is carried out on all potential partners, including administrative and financial capacity assessment

  • Support the monitoring of actions taken to address weaknesses identified through partner due diligence

  • Performs partner audits at Unit Program level to ensure compliance with donor and Plan rules and regulations

External Audits Actions

  • Monitors actions taken by management in response to external audits at PIIA level and reviews, ensuring that all such actions are implemented and reported as agreed and on a timely basis

Child & Youth Safeguarding, and Gender Equality & Inclusion Policy Implementation

  • Ensures that the global policies on Safeguarding Children & Young people and Gender Equality & Inclusion are monitored and effectively implemented at PIIA level and that concerns are reported and managed in accordance with the appropriate procedures

Key relationships

Internal

  • Internal Controller

  • All PIIA staff including Managers/supervisors

External

  • Local NGO partners in the area of partner risk management

  • Relevant professional internal audit/risk management networks.

Technical expertise, skills and knowledge

Essential

  • Bachelor degree in account or finance

  • Previous experience in audit and internal control

  • Good analytical skills

  • Good interpersonal skills (open minded, diplomatic…)

  • Ability to remain calm and positive under pressure and in difficult situations

  • Ability to negotiate, persuade and influence

  • Good listener with strong advisory skills

  • Excellent writing and speaking skills

  • Familiarity with Microsoft Word, Excel and PowerPoint

  • Organised, methodical and meticulous.

Desirable

  • At least 5 years’ experience working in internal audit/control.

  • First-hand experience and knowledge of working in development sector

  • Familiarity with project management and development sector donor requirements

  • Knowledge of country legal and regulatory environment

  • Understanding of Risk Management concepts

  • Facilitation and coaching skills.

Plan International’s Values in Practice

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.

  • Holds self and others accountable to achieve the highest standards of integrity.

  • Consistent and fair in the treatment of people.

  • Open about mistakes and keen to learn from them.

  • Accountable for ensuring we are a safe organisationfor all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.

  • Creates a climate of continuous improvement, open to challenge and new ideas.

  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

  • Builds constructive relationships across Plan International to support our shared goals.

  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.

  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

  • Builds constructive relationships across Plan International to support our shared goals.

  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.

  • Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

This post is based in Bafata, which at present is a normal operational environment. However, the post-holder must be willing to travel at least 10% within the country office.

Level of contact with children

Low level:low frequency of interaction with children.

PIIA Manager

National Internal Controller

PIIA Internal Controller

Submission of applications

All applications must be submitted on the digital platform.

Link access:https://jobs.plan-international.org/search/?createNewAlert=false&q=Bissau

The female candidates are highly encouraged.

Human Resources Manager

Location: Bafata, Guine-Bissau

Type of Role: Internal Control Coordinator (national position)

Reports to: Risk Management and Internal Control Manager

Grade: C2

Closing Date: 16th March,2021

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in theInter Agency Misconduct Disclosure Scheme. (https://www.schr.info/the-misconduct-disclosure-scheme) In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

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